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Minutes from Board Meetings



2015


JANUARY 28
FEBRUARY 23
MARCH 23
APRIL 27
MAY 18
JUNE 22
JULY 20
AUGUST 24
SEPTEMBER 22



JANUARY 28th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Dorothy Mascia & Regina Mascia

Absent with prior notice: Ralph Reissman

Meeting was called to order at 7:50 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on December 15, 2014 was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve Warrant #663A dated January 28, 2015 in the amount of $21,089.82 and Warrant #664 dated January 28, 2015 in the amount of $274,051.43 was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

The Director reported that circulation clerk, Betty Rusinek returned today after being out sick the last six weeks. The director is also looking into Light Tower for our internet provider which would give us 10x the capacity and a monthly savings.

A motion to approve the personnel actions was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

The board received correspondence from Children's Librarian Kerry Nugent regarding the success of the George Washington Elementary School Night at the Library. We had a large number in attendance and many new library cards were issued. Prime Auditors sent a letter stating that there will be a delay in the refund that they have filed on our behalf but once received additional interest will be applied. Library user David Scher contacted several board members in regards to the library's printing policies. As a result, the Board decided that copies printed from the public computers would be $.10 per copy with a maximum of 40 copies per session.

A motion to increase the computer printing charge to $.10 per page was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A Five Year Plan meeting is scheduled for tomorrow evening.

The director will obtain another estimate on the cost to repair the stucco on the fountain.

The director is still obtaining estimates on cleaning the carpet during Easter weekend so discussions have been tabled until the February meeting.

A motion to approve the Whistleblower policy was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve the Cell phone usage/texting policy was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

Discussions on issuance of library card requirements were tabled for the February meeting.

Executive session began at 9:10 pm. and ended at 9:14 pm.

The next board meeting will be Feb. 23, 2015 at 7:45 pm.

Motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to adjourn the meeting at 9:16 pm.

dm


FEBRUARY 23rd, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia

Guest: Michael Tomicich, Library Treasurer

Meeting was called to order at 7:21 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on January 28, 2015 was made by Kathy Dunne and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the treasurer's report was made by Ray Duran and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #665 dated February 23, 2015 in the amount of $238,291.98 was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The Director reported that Jocklyn Carter, the head of our children's department, would be retiring March 28, 2015. Kerry Nugent will be replacing Mrs. Carter. The Friends of The West Hempstead Public Library will be hosting "Friends" events, a movie in March and an Elvis performer in April. The Rotary dinner will take place on May 14th at the Pompei restaurant. Labor negotiations began for the upcoming contract. Some staff has received RFID training and began tagging library material.

No personnel actions to approve.

Nassau County Civil Service concerns were addressed.

The next meeting for Five Year Plan is scheduled for March 3, 2015.

The director is still looking to obtain another estimate on the cost to repair the stucco on the fountain.

A motion to approve Stanley Steemer cleaning the carpets during Easter weekend was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve closing the library on Saturday, April 4, 2015 to allow the carpets to dry was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

Further discussions on issuance of library card requirements were tabled for the March meeting.

Michael Tomicich discussed the proposed 2015/16 budget.

A motion to approve the art display policy was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

Discussions on having the couches replaced vs. reupholstered were tabled for the March meeting.

A motion to approve switching the library's telephone carrier to Cablevision was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A proposal from John Regan for doing additional services was tabled for a future meeting.

A motion to approve the amended Whistleblower policy was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

Executive session began at 9:02 pm. and ended at 9:07 pm.

The next board meeting will be March 23, 2015 at 7:45 pm.

Motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to adjourn the meeting at 9:10 pm.

dm


MARCH 23rd, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia

Guest: Michael Tomicich, Library Treasurer

Meeting was called to order at 7:54 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on February 23, 2015 was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #666 dated March 23, 2015 in the amount of $194,145.78 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

The Director reported on the progress of the Long Range Plan meetings that have taken place. She also gave an update on the upholstering of furniture.

No personnel actions to approve.

A motion to approve the 2015/16 Budget with an increase of 1.2% was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

Discussions regarding the fountain were tabled for the April meeting.

Further discussions on issuance of library card requirements were tabled for the April meeting.

The director will look into obtaining additional fabric for reupholstering the public chairs and couches.
Discussions on Scannx was tabled for the April meeting.

A motion to approve the Confidentiality of Library Records was made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve updating the director's secretary office was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the revised Code of Ethics Policy was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The director explained to the board that the will have an option as to whether or not to comply with the Property Tax Freeze which will take effect in 2017. The total savings for the average tax payer will only amount to $30 per household at the most and there is no guarantee that any plan submitted to the state would be accepted.

Executive session began at 9:30 pm. and ended at 9:48 pm.

The next board meeting will be May 18, 2015 at 7:45 pm.

Motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to adjourn the meeting at 9:10 pm.

dm


APRIL 27th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia

Guests: Diane Ralph - 26 Stratford Rd, Sharon Tuckman - 537 Stevens Ave, Joe Giarratano - Microsoft representative

Meeting was called to order at 7:51 pm. The Pledge of Allegiance was recited.

Diane Ralph stated that she loves the bilingual programs and feels Piedad Ramirez is an asset to the library especially since our Hispanic community has grown. Removing her from the circulation desk has had a negative impact on the people that come into the library seeking her out for assistance.

Sharon Tuckman came to observe.

Joe Giarratano from Microsoft came and gave a presentation to the board on the Surface 3 and Surface 3 Pro.

A motion to approve the minutes of the meeting held on March 23, 2015 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer's report was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve Warrant #667 dated April 27, 2015 in the amount of $218,557.72 was made by Lenny Zehnwirth and seconded by Ray Duran. The motion carried unanimously.

The Director reported on the progress of the Long Range Plan meetings that have taken place. She also gave an update on the upholstering of furniture. The "Friends" held a successful "Friends" only Elvis impersonator show. Circulation will be receiving a new system called Smart Money Manager which will allow patrons to pay by credit card.

The board received numerous letters regarding Piedad Ramirez's absence at the circulation desk. Although the board agrees with the letter writers, they are bound by Nassau County Civil Service requirements and every employee must work within their job description. The board will respond to each letter.

The board will meet on May 11th at 7:45 pm to discuss the library's five year plan.

A motion to hire Ruperto Masonry to repair the stucco on the fountain not to exceed $4600 was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

Further discussions on issuance of library card requirements were tabled for the May meeting.

The director will look into obtaining additional fabric for reupholstering the public chairs and couches. Further discussions were tabled for the May meeting.

Discussions on Scannx was tabled for the May meeting.

A motion not to pursue the Property Tax Freeze was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to hire Stanley Steemer to clean the tile floors not to exceed $3500 was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to hire Baldessari & Coster, LLP to perform the 2014/15 library audit was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

The board reviewed a proposal from Triton Construction to price out basement renovation for construction grant. The board had a few questions so Ralph Reissman will call Frank Reich to clarify.

The July board meeting will be held on July 20, 2015 at 7:45pm.

Executive session began at 9:03 pm. A motion to promote Emily Trezza to Librarian II was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously. Executive session ended at 9:22 pm.

The next board meeting will be May 18, 2015 at 7:45 pm.

Motion made by Ralph Reissman and seconded by Lenny Zehnwirth to adjourn the meeting at 9:28 pm.

dm


MAY 18th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Owen Rumelt, Lenny Zehnwirth, Ralph Reissman, Regina Mascia. Absent with notice: Dorothy Mascia.

1. The meeting was called to order at 7:56 p.m. The Pledge of Allegiance was recited.

2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.

3. Minutes of Prior Meeting: Minutes of the April 27, 2015 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.

4. Treasurer's Report: The treasurer's report was approved upon motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 668: Warrant No.668 dated May 18, 2015 in the amount of $178,534.46 was approved on motion of Lenny Zehnwirth and seconded by Owen Rumelt. The motion was unanimously approved by the Board.

6. Director's Report: The Director reported that the Smart Money Manager is due to be installed before the end of June 2015. Staff will be trained. Two terminals will be installed at the circulation desk. All Library Board members are current with Friends membership. Labor negotiations continue between the union and the Board's labor representative. The RFID project is approximately 20% complete. The Childrens, Young Adult and Large Print collections have been weeded out. The Library's parking lot (north side of Hempstead Avenue) has been repaved, sealed and restriped.

7. Schedule of Personnel Actions: There were no personnel actions taken.

8. Correspondence: There was no correspondence.

9. Unfinished Business:

a. Five Year Plan. The Board voted to approve the Five Year Plan formulated with the assistance of the Nassau Library System, and amended by the Director and Board Members, on motion of Lenny Zehnwirth and seconded by Owen Rumelt. The motion carried unanimously. The Board wishes to thank all members of the Five Year Plan Committee for their hard work and input in helping to formulate the Plan.

b. Library Card Requirements. The Board voted to approve the requirements for library users upon motion of Ralph Reissman and seconded by Owen Rumelt. The Board approved the motion unanimously.

c. Replacement of First Floor Soft Furniture.The Director has obtained a price quotation of $7,000.00 from Kropp Brothers to order fabric to reupholster three love seats and eight chairs. The fabric, selected by the Director, has a "300 Double Rub" strength texture, and is guaranteed by the manufacturer. The furniture will be reupholstered using this new fabric by Majestic Reupholstering for $3,000.00. Upon motion of Ralph Reissman, and seconded by Ray Duran, the Board voted unanimously to approve both the Kropp Brothers and the Majestic Reupholsters contracts.

d. Basement Project. Triton Construction submitted a proposal for design services to be included connection with the Director's application for a State Construction Grant for fitting out of the South Basement.

10. New Business: The discussion of the Microsoft proposal to supply electronic tablets was tabled for the June meeting.

11. Executive Session: Executive Session began at 8:36 p.m. and ended at 8:47 p.m.

12. Date of Next Board Meeting: June 22, 2015 at 7:45 p.m. Upon motion of Lenny Zehnwirth and seconded by Owen Rumelt, the Board voted unanimously to adjourn at 8:52 p.m.

Respectfully submitted,
Ralph J. Reissman, Secretary


JUNE 22th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
PERSONNEL ACTIONS

AGENDA

 


JULY 20th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
PERSONNEL ACTIONS

AGENDA

 


West Hempstead Public Library
500 Hempstead Avenue
West Hempstead, N.Y. 11552

Phone: 516-481-6591
Fax: 516-481-2608
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