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Minutes from Board Meetings



2014


AGENDA


Present: Kathy Dunne, Owen M. Rumelt, Ralph Reissman, Ray Duran, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Lenny Zehnwirth

Guests: Elizabeth Olesh, Noah Tomicich and Shireen Abed

Meeting was called to order at 7:52 pm. The Pledge of Allegiance was recited.

Elizabeth Olesh discussed the next steps to our long range plan.

Noah Tomicich presented to the board his ideas of planting a garden in the front of the building as his Eagle Scout project.

Shireen Abed addressed issues regarding changes in her schedule.

A motion to approve Noah Tomicich's Eagle Scout project of a garden in the front of the building was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

The working budget meeting will be held on February 19th at 7:30pm.

A motion to approve the minutes of the meeting held on December 16, 2013 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.
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A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #652 dated January 27, 2014 in the amount of $318,191.47 was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

There was no Director's report but the director reported that the installation of the 2nd floor lobby door took place on January 9th. The director will call for estimates for replacing the staff entrance door.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

The board declined the proposal of New Media marketing & communications.

Further discussion on the electronic bulletin board was tabled for the February meeting.

Executive session began at 9:32 pm and ended at 10:20 pm.

A motion made to approve the schematic design for the south basement was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

The next board meeting will be February 24, 2014 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 9:55 pm.

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AGENDA

Present: Kathy Dunne, Owen M. Rumelt, Ralph Reissman, Ray Duran, Lenny Zehnwirth, Dorothy Mascia & Regina Mascia.

Meeting was called to order at 7:58 pm. The Pledge of Allegiance was recited.

A motion to approve the minutes of the meeting held on January 27, 2014, as amended, was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #653 dated February 25, 2014 in the amount of $192,366.58 was made by Owen M. Rumelt and seconded by Lenny Zehnwirth with the exception of check numbers 7926 & 7974. The motion carried unanimously.

There was no Director's report but the director reported that our librarian, Linda Joe was involved in a car accident and may be out for 8 weeks. The director will be meeting with the union delegate and the library's attorney to further discuss the staff computer policy. The director will research companies that digitalize documents for future discussions.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

The board received correspondence from Shireen Abed, YA Librarian and Jocklyn Carter, Children's Librarian. The board discussed both letters and asked the director to respond to both inquiries.

A motion to approve the electronic bulletin board contingent upon receipt of an acceptable rendering of the sign and its location was made by Lenny Zehnwirth and seconded by Ray Duran, also authorizing Board President, Kathleen Dunne to review and approve on behalf of the board. The motion carried unanimously.
The director will get dates from Elizabeth Olesh for the planning of the long range plan.

The library board will keep the 2014/15 budget under 1% and will use funds from the capital fund to make this possible.

A motion to approve exceeding the tax cap was made by Lenny Zehnwirth and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the SED resolution was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

Executive session began at 9:17 pm and ended at 9:31 pm.

The next board meeting will be March 24, 2014 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 9:35 pm.

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AGENDA

Present: Kathy Dunne, Ralph Reissman, Ray Duran, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Lenny Zehnwirth & Owen M. Rumelt

Guests: Julia Mascia & Bill Beehner from Bounce the Box, LLC.

Meeting was called to order at 7:57 pm. The Pledge of Allegiance was recited.

Bill Beehner came to answer any questions or issues the board may have regarding outstanding invoices.

A motion to approve the minutes of the meeting held on February 25, 2014, as amended, was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the treasurer's report was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #654 dated March 24, 2014 in the amount of $174,142.06 was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

There was no Director's report but the director reported on her Public Library Association conference to Indianapolis.

A motion to approve the personnel actions was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The board reviewed correspondence received from Prime Auditors and asked that it be forwarded to the library's counsel for review.

Elizabeth Olesh was on vacation but the director will contact her for dates for the planning of the long range plan.

A motion to approve the 2014/15 budget was made by Ray Duran and seconded by Ralph Reissman, as changed. The motion carried unanimously.

Regina Mascia and Ray Duran volunteered to be on the board for the electronic bulletin board committee.

A motion made by Ralph Reissman and seconded by Ray Duran to increase the staff travel & conference policy to $90 per day for meals. The motion carried unanimously.

A motion made by Ralph Reissman and seconded by Ray Duran to use Microsoft services for library computers.

Rotary Foundation dinner will be on May 8th, 2014 at The Milleridge Inn.

Executive session began at 8:49 pm and ended at 9:14 pm. A motion made by Ray Duran and seconded by Ralph Reissman to release checks #7926 & #7974 to Bounce the Box, LLC. from the prior month. The motion carried unanimously.

The next board meeting will be April 29, 2014 at 7:45 pm.

Motion made by Ralph Reissman and seconded by Ray Duran to adjourn the meeting at 9:25 pm.

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AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Ralph Reissman

Meeting was called to order at 7:54 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on March 24, 2014, was made by Ray Duran and seconded by Kathy Dunne. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #654A dated March 24, 2014 in the amount of $4,465.00 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve Warrant #655 dated April 29, 2014 in the amount of $208,119.99 was made by Ray Duran and seconded by Lenny Zehnwirth. The motion carried unanimously.

There was no Director's report but the director reported that the weekend custodial staff discovered that the hot water heater is leaking. The director will obtain prices on a hot water on demand unit if the unit has to be replaced.

There were no personnel actions to approve.

The board reviewed correspondence received from Baldessari & Coster regarding their annual audit.

Kathy Dunne is beginning to organize the committee for the library's five year plan.

A motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to accept the IT contractor contract on a monthly review basis services. The motion carried unanimously.

Executive session began at 8:35 pm and ended at 9:10 pm.

The next board meeting will be May 20, 2014 at 8:00 pm.

Motion made by Owen M. Rumelt and seconded by Ray Duran to adjourn the meeting at 9:15 pm.

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AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia.

Meeting was called to order at 8:03 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes as amended of the meeting held on April 29, 2014, was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #656 dated May 20, 2014 in the amount of $185,304.01 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

There was no Director's report but the director reported that the library received SED approval and is awaiting the engineering approval for the south basement.

There were no personnel actions to approve.

Kathy Dunne is beginning to organize the committee for the library's five year plan.

A motion to approve Innovative self check was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Member Library Support of NLS for 2015 in the amount of $16,014 and 2016 in the amount of $16,963 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

Future board meetings have been tentatively scheduled for July 28, Aug 25 & Sept 22, 2014.

Executive session began at 8:17 pm and ended at 8:37 pm.

The next board meeting will be June 23, 2014 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Ralph Reissman to adjourn the meeting at 8:38 pm.

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AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia.

Guest: Ben Manu-Osmosis

Meeting was called to order at 7:50 pm. The Pledge of Allegiance was recited.

Ben Manu from Osmosis came to discuss the IT support services his company can provide the library.

A motion to hire Osmosis for IT support was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the minutes as amended of the meeting held on May 20, 2014, was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #657 dated June 24, 2014 in the amount of $185,932.90 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

There was no Director's report.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

The library board received an informational letter from the Elmont Board of Trustees in regards to their objection in supporting the Nassau Library System.

A motion to approve the 2015 library calendar closing dates was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the 2014/15 board meeting dates was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion made by Ralph Reissman and seconded by Ray Duran that the Treasurer and a board member of the library are authorized to pay, in advance of an audit by the Board the following claims.

    a. Utility payment for electric to PSEG
    b. Utility payment for gas to National Grid
    c. Telephone bill
    d. Capital One Bank
    e. American Express
Any such claims must be presented to the next meeting of the board for audit. This motion is being made due to the timing of payment of these bills. The motion carried unanimously.

Ralph J. Reissman reaffirmed his term as trustee until June 2019
The Reorganizational meeting was held.

A motion made by Owen M. Rumelt and seconded by Ralph J. Reissman to nominate the following members for the positions of President, Vice-President and Secretary; President: Kathleen Dunne; Vice-President: Ray Duran; Secretary: Ralph Reissman. The motion carried unanimously.

A motion made by Owen M. Rumelt and seconded by Ralph J. Reissman for the selection of bank, attorney, labor counsel, auditor, treasurer and newspapers, the following entities and/or individuals were nominated:

    Bank: Capital One Bank
    Attorney: Peter Fishbein; Bee, Ready, Fishbein, Hatter & Donovan, LLP
    Labor Counsel: John Regan
    Auditor: Baldessari & Coster LLP
    Treasurer: Michael Tomicich
    Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Chief & Wall St. Journal.
    The motion carried unanimously.

Executive session began at 9:34 pm and ended at 9:35 pm.

The next board meeting will be June 23, 2014 at 7:45 pm.

A motion made by Lenny Zehnwirth and seconded by Ray Duran to adjourn the meeting at 9:38 pm.

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500 Hempstead Avenue
West Hempstead, N.Y. 11552

Phone: 516-481-6591
Fax: 516-481-2608
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