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Minutes from Board Meetings



2013


DECEMBER 16th, 2013
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS

AGENDA


Present: Kathy Dunne, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Ralph Reissman

Guests: Brian Mangan, KG&D Architects

Meeting was called to order at 7:50 pm. The Pledge of Allegiance was recited.

A presentation was given by Brian Mangan of KG&D Architects on expansion of south basement.

A motion to approve the minutes of the meeting held on November 18, 2013 was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried with Owen M. Rumelt abstaining.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve Warrant #651 dated December 16, 2013 in the amount of $163,855.77 was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

There was no Director's report but the director reported that the installation of the 2nd floor lobby door is scheduled for January 9th. The director will call for estimates for replacing the staff entrance door. Elizabeth Olesh will be attending the January board meeting to discuss the library's five year plan.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the art display was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

Further discussion on the electronic bulletin board was tabled for the January meeting.

The board asked the director to obtain an additional marketing proposal.

A motion made to approve the staff computer use policy, as amended, was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

Executive session began at 9:32 pm and ended at 10:20 pm.

A motion made to approve the schematic design for the south basement was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

The next board meeting will be January 27, 2014 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 10:27 pm.

dm


AGENDA


Present: Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Owen M. Rumelt

Guests: Mike Kitakis, New Media Marketing & Al Coster, Baldessari & Coster, LLP

Meeting was called to order at 8:02 pm. The Pledge of Allegiance was recited.

A presentation was given by Mike Kitakis of New Media Marketing on revamping our website and making our library more known and accessible to the public.

Al Coster of Baldessari & Coster, LLP reviewed the 2012/13 audit report.

A motion to approve the minutes of the meeting held on October 28, 2013 was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the treasurer's report was made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #650 dated November 18, 2013 in the amount of $427,272.67 was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

There was no Director's report.

A motion to approve the personnel actions was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carried unanimously.

The library board would like to thank all those who participated in the library survey and to let the patrons know that we are listening. We are modifying the DVD policy and library hours.

A motion to approve the Meeting Room policy was made by Ray Duran and seconded by Lenny Zehnwirth. The motion carried unanimously.

While researching companies for our art display, the director estimated that the rods and molding would be approximately $500. Further discussion tabled for Dec board meeting.

After reviewing the library staffing survey, the board will have more coverage in YA in evenings and Saturdays so our patrons can be properly served and increase the amount of YA programs.

Further discussion on the electronic bulletin board was tabled for the December meeting.

The board asked the director to obtain an additional marketing proposal.

A motion to approve NLS' request for Member Library Support of NLS for 2014 in the amount of $15,065 was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve the 2012/13 audit was made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion carried unanimously.

The staff computer use policy was tabled for the December meeting.

Kathy Dunne and Ralph Reissman will attend the Dec. 5th Trustee Meeting.

Executive session began at 10:10 pm and ended at 10:25 pm.

The next board meeting will be December 16, 2013 at 7:45 pm.

Motion made by Ralph Reissman and seconded by Lenny Zehnwirth to adjourn the meeting at 10:27 pm.

dm


AGENDA


Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Lenny Zehnwirth

Guests: Noah Tomicich, Michael Tomicich and Art Vernon

Meeting was called to order at 7:51 pm. The Pledge of Allegiance was recited.

Noah Tomicich, a Boy Scout Life Scout, working towards the Eagle Scout level must complete an Eagle Scout project and would like the library to benefit from his project. The library has an idea for a project that they brought to Noah's attention and he will research it to see if it would be acceptable by his council.

A motion to approve the minutes of the meeting held on September 30, 2013 was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #649 dated October 28, 2013 in the amount of $182,267.25 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

Art Vernon spoke on behalf of the West Hempstead Rotary Club in regards to installing an electronic bulletin board on the library grounds. The rotary club will pay for the sign and installation costs. Kathy Dunne asked many questions in regards to placement, specifications, warranty and cost. The board tabled further discussion for November board meeting.

There was no Director's report.

A motion to approve the personnel actions was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

A letter was received from Marie Rosenthal in regards to using the community room to meet with other homeschooling children as a group. The director will contact the attorney in regards to our Meeting Room policy further discussion was tabled for November.

A motion to approve additional wording on the Meeting Room policy was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously. The approval of the Meeting Room policy was tabled for the November board meeting.

Kathy Dunne is reviewing library survey and may meet with staff for feedback.

More information is to come on the art display and was tabled for November board meeting.

A motion made by Owen M. Rumelt and seconded by Ray Duran to recycle 20 out dated computers and 8 printers from library inventory. The motion carried unanimously.

A motion made by Ralph Reissman and seconded by Owen M. Rumelt to change the DVD loan period of "NEW" DVDs to 2 days as of December 1, 2013. The motion carried unanimously.

Executive session began at 9:36 pm and ended at 9:38 pm.

The next board meeting will be November 18, 2013 at 7:45 pm.

Motion made by Ralph Reissman and seconded by Owen M. Rumelt to adjourn the meeting at 9:40 pm.

dm


AGENDA


Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Meeting was called to order at 7:49 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on August 26, 2013 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #648 dated September 30, 2013 in the amount of $176,942.62 was made by Lenny Zehnwirth and seconded by Ray Duran. The motion carried unanimously.

The library treasurer Michael Tomicich recommended that the library seek the services of an actuary to prepare the new evaluations of the GASB 45. The board requested that the director seek a second proposal.

Auditor Al Coster will be asked to present the 2012/13 audit at the November board meeting.

Richard Cunningham, Assistant Superintendent of the West Hempstead School District told the library director that the lease between the school district and library states that the library is responsible for property damage. Mr. Cunningham said that therefore the school district would no longer provide insurance coverage for the school district owned library building. The board is looking into this matter.

A motion to approve installation of sliding glass door on second floor was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

Kathy Dunne is reviewing library survey and may meet with staff for feedback.

Discussion on art display was tabled for October board meeting.

Discussion on the meeting room policy was tabled for the October board meeting.

Effective January 1, 2014, video cassette fines will be $.25.

Executive session began at 8:50 pm and ended at 9:04 pm.

The next board meeting will be October 30, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 9:05 pm.

dm


AGENDA


Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Meeting was called to order at 7:50 pm. The Pledge of Allegiance was recited.

No public comment.

A motion to approve the minutes of the meeting held on July 29, 2013 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #647 dated August 26, 2013 in the amount of $176,246.76 was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The director reported that the school district is looking into refinancing the bond. The Rotary Club will be sending paperwork to the school district regarding the electronic bulletin board. The sliding glass door deadline was extended.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Ralph Reissman, subject to civil service approval. The motion carried unanimously.

Upon a request from the Board of Trustees, John Regan is surveying Friday evenings and Sunday summer hours of other Nassau County libraries.

Eric Kaeyer from KG&D will draw up plans regarding finishing south basement.

The director is still obtaining information regarding an art display.

Ray Duran will attend the Nassau County trustees meeting on Sept. 30, 2013.

The next board meeting will be Sept. 23, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 8:36 pm.

dm


AGENDA

Present: Kathy Dunne, Ray Duran, Owen Rumelt, Lenny Zehnwirth, Ralph Reissman, Regina Mascia. Absent with notice: Dorothy Mascia.

1. The meeting was called to order at 7:55 p.m. The Pledge of Allegiance was recited.

2. The Reorganizational meeting was held.

a. Election of Officers. Upon motion of Owen Rumelt, seconded by Lenny Zehnwirth, the following members were nominated for the positions of President, Vice-President and Secretary: President: Kathy Dunne; Vice-President: Ray Duran; Secretary: Ralph Reissman.
The motion was unanimously approved by the Board.

b. Selection of bank, attorney, labor counsel, auditor, treasurer and newspapers. Upon motion of Lenny Zehnwirth, seconded by Ray Duran, the following entities and/or individuals were nominated:

Bank: Capital One Bank
Attorney: Peter Fishbein, Bee, Ready, Fishbein, Hatter & Donovan, LLP
Labor Counsel: John Regan
Auditor: Baldessari & Coster LLL
Treasurer: Michael Tomicich
Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Chief, & Wall St. Journal

The motion was unanimously approved by the Board.

3. Public Comment: No members of the public attended, therefore, no period of public discussion was held.

4. Minutes of Prior Meeting: Minutes of the June 24, 2013 meeting were approved upon motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

5. Treasurer's Report: The treasurer's report was approved upon motion of Owen Rumelt, seconded by Ralph Reissman. The motion was approved by the Board.

6. Approval of Warrant No. 646: Warrant No. 646 dated July 29, 2013 was approved on motion of Ralph Reissman, seconded by Owen Rumelt. The motion was unanimously approved by the Board.

7. Director's Report: There was no written Director's Report to review, however, the Director stated that the staff utilization study being conducted by Labor Consultant Jack Regan was underway, and that the amount budgeted for staffing is sufficient to meet the Library's staffing needs.

8. Schedule of Personnel Actions: The Director is presently interviewing candidates for a Part-Time Page position. In addition, the Director is awaiting approval from the Nassau County Civil Service Commission to hire a Part-Time Substitute Clerk. Upon motion of Ralph Reissman, seconded by Owen Rumelt, which motion was unanimously approved by the Board, the Board authorized the Director to hire a new Part-Time Page and Part-Time Substitute Clerk.

9. Correspondence: There was no correspondence to report.

10. Unfinished Business:

a. Sliding Glass Door - Second Floor Lobby. The Director obtained a proposal and price quote from a third vendor, which will require approval from the New York State Department of Education. The Director has contacted Joseph Reilly of KG&D Architects to review the proposal.

b. Electric Community Bulletin Board. Rabbi Art Vernon, representing the West Hempstead Rotary Club, stated that if the Library Board approves the installation of an electric community bulletin board on Library grounds along Hempstead Avenue, the Rotary Board will pay for the purchase and installation of the Bulletin Board. The size of the Bulletin Board would be two-sided, with four lines of six-inch letters on each side. Rabbi Vernon will contact vendors to obtain further details of the design of the Bulletin Board and report back to the Library Board.

c. Library Survey: 916 residents responded to the survey. President Kathy Dunne edited the raw results of the survey provided by Elizabeth Olesh, and presented this version to the public in two public meetings.

d. South Basement: The Board discussed options for finishing the South Basement to add a Computer Center. The estimate is between $400,000 and $500,000 excluding furniture, fixtures and equipment. Upon motion of Ray Duran, seconded by Owen Rumelt, the Board voted unanimously to retain the services of Erik Kaeyer of KG&D Architects to draft preliminary plans for the design and documents phase.

e. Art Display: The Director is investigating options to install an art display either in the lobby or in the Community Room.

11. New Business

a. Video Game Rental Policy: Upon motion of Lenny Zehnwirth, seconded by Owen Rumelt, the Board voted unanimously to adopt the Video Game Rental Policy presented by the Director.

b. Procurement Policy: Upon motion of Ralph Reissman, seconded by Lenny Zehnwirth, the Board voted unanimously to adopt a revised Procurement Policy.

c. Appraisal of Library Contents: Pursuant to the requirements of the New York State Education Department, which requires the Library to conduct an appraisal of its contents with a value of $500.00 or more, upon motion of Owen Rumelt, seconded by Ray Duran, the Board vote unanimously to retain the Industrial Appraisal Company to conduct the appraisal.

d. 2014 Library Calendar: Upon motion of Owen Rumelt, seconded by Ray Duran, the Board unanimously approved the 2014 Library Calendar of holidays and other days upon which the Library will be closed.

12. Executive Session: Executive Session began at 9:15 p.m. and ended at 9:27 p.m. During the Executive Session, the Board approved the Director's request to carry over eighty-eight (88) hours of vacation time past June 30, 2013.

13. Date of Next Board Meeting: August 26, 2013 at 7:45 p.m.

Upon motion of Owen Rumelt, seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 9:32 p.m.

Respectfully submitted,
Ralph J. Reissman, Secretary


AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Guest: John Regan

Meeting was called to order at 7:55 pm. The Pledge of Allegiance was recited.

No public comment.

A motion to approve the minutes of the meeting held on May 20, 2013 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #645 dated June 24, 2013 in the amount of $177,019.10 was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

The director reported that the library will be receiving a $20,000 grant from Senator Skelos' office. The director is working on finding out the requirements from the state for installing a new, handicap accessible door on the second floor. The director was informed at a library director's meeting recently held at NLS that all libraries in New York State will be audited within the next two years.

A motion to approve the personnel actions was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carried unanimously

Discussion on an electronic bulletin board is tabled for the July board meeting.

The survey will be distributed amongst the staff that they may participate in the round table discussions to be held in July.

Eric Kaeyer from KG&D will come to look at upper area in regards to possible expansion for the future.

The director is working on getting estimates for an art display.

Maptoons is putting together a community map and asked the library if they were interested in being included for a fee of $395. The board decided being a non-profit organization, that it was too costly. The board asked the director to see if the "Friends" would be interested.

Ray E. Duran reaffirmed his term as trustee until June 2017.

Executive session began at 8:28 pm and ended at 9:27 pm.

Motion made by Owen M. Rumelt and seconded by Kathy Dunne to approve the promotion of Dorothy Mascia, having passed the appropriate civil service exam, to the position of Senior Account Clerk. In accord with and recognition of the procedure, the Library Board of Trustees approves a promotional increase in salary of 10% on an annual basis retroactive to May 1, 2013 and in addition, to receive the same 2% increase as other employees in the bargaining unit effective July 1, 2013. The motion carried unanimously.

The next board meeting will be July 29, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 9:32 pm.

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AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Dorothy Mascia & Regina Mascia.

Absent: Ray Duran

Meeting was called to order at 7:55 pm. The Pledge of Allegiance was recited.

No public comment.

A motion to approve the minutes of the meeting held on April 22, 2013 was made by Ralph Reissman and seconded by Owen M. Rumelt as amended. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #644 dated May 20, 2013 in the amount of $182,257.99 was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

The director's report was reviewed.

A motion to approve the personnel actions was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carried unanimously.

Discussion on the sliding glass door for 2nd floor lobby is tabled for the June board meeting.

Discussion on an electronic bulletin board is tabled for the June board meeting.

Kathy Dunne will host survey review sessions over the summer with the public on July 10th from 11am-1pm and July 18th from 7pm-9pm in the community room.

The director will get estimates for finishing part of the south basement and constructing additional space on the second floor in order to allow the Board to compare which would be more cost-efficient.

The director will work on getting estimates for an art display.

Executive session began at 8:35 pm and ended at 9:00 pm.

A motion to retain John Regan to perform a survey & analysis of staffing of the library was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

The next board meeting will be June 24, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Ralph Reissman to adjourn the meeting at 9:07 pm.

dm


Minutes from Board Meetings



2013


AGENDA


Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Dorothy Mascia & Regina Mascia.

Absent with prior notice: Lenny Zehnwirth

Guests: Noah Tomicich, Michael Tomicich and Art Vernon

Meeting was called to order at 7:51 pm. The Pledge of Allegiance was recited.

Noah Tomicich, a Boy Scout Life Scout, working towards the Eagle Scout level must complete an Eagle Scout project and would like the library to benefit from his project. The library has an idea for a project that they brought to Noah's attention and he will research it to see if it would be acceptable by his council.

A motion to approve the minutes of the meeting held on September 30, 2013 was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #649 dated October 28, 2013 in the amount of $182,267.25 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

Art Vernon spoke on behalf of the West Hempstead Rotary Club in regards to installing an electronic bulletin board on the library grounds. The rotary club will pay for the sign and installation costs. Kathy Dunne asked many questions in regards to placement, specifications, warranty and cost. The board tabled further discussion for November board meeting.

There was no Director's report.

A motion to approve the personnel actions was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

A letter was received from Marie Rosenthal in regards to using the community room to meet with other homeschooling children as a group. The director will contact the attorney in regards to our Meeting Room policy further discussion was tabled for November.

A motion to approve additional wording on the Meeting Room policy was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously. The approval of the Meeting Room policy was tabled for the November board meeting.

Kathy Dunne is reviewing library survey and may meet with staff for feedback.

More information is to come on the art display and was tabled for November board meeting.

A motion made by Owen M. Rumelt and seconded by Ray Duran to recycle 20 out dated computers and 8 printers from library inventory. The motion carried unanimously.

A motion made by Ralph Reissman and seconded by Owen M. Rumelt to change the DVD loan period of "NEW" DVDs to 2 days as of December 1, 2013. The motion carried unanimously.

Executive session began at 9:36 pm and ended at 9:38 pm.

The next board meeting will be November 18, 2013 at 7:45 pm.

Motion made by Ralph Reissman and seconded by Owen M. Rumelt to adjourn the meeting at 9:40 pm.

dm


AGENDA


Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Meeting was called to order at 7:49 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on August 26, 2013 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #648 dated September 30, 2013 in the amount of $176,942.62 was made by Lenny Zehnwirth and seconded by Ray Duran. The motion carried unanimously.

The library treasurer Michael Tomicich recommended that the library seek the services of an actuary to prepare the new evaluations of the GASB 45. The board requested that the director seek a second proposal.

Auditor Al Coster will be asked to present the 2012/13 audit at the November board meeting.

Richard Cunningham, Assistant Superintendent of the West Hempstead School District told the library director that the lease between the school district and library states that the library is responsible for property damage. Mr. Cunningham said that therefore the school district would no longer provide insurance coverage for the school district owned library building. The board is looking into this matter.

A motion to approve installation of sliding glass door on second floor was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

Kathy Dunne is reviewing library survey and may meet with staff for feedback.

Discussion on art display was tabled for October board meeting.

Discussion on the meeting room policy was tabled for the October board meeting.

Effective January 1, 2014, video cassette fines will be $.25.

Executive session began at 8:50 pm and ended at 9:04 pm.

The next board meeting will be October 30, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 9:05 pm.

dm


AGENDA


Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Meeting was called to order at 7:50 pm. The Pledge of Allegiance was recited.

No public comment.

A motion to approve the minutes of the meeting held on July 29, 2013 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #647 dated August 26, 2013 in the amount of $176,246.76 was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The director reported that the school district is looking into refinancing the bond. The Rotary Club will be sending paperwork to the school district regarding the electronic bulletin board. The sliding glass door deadline was extended.

A motion to approve the personnel actions was made by Owen M. Rumelt and seconded by Ralph Reissman, subject to civil service approval. The motion carried unanimously.

Upon a request from the Board of Trustees, John Regan is surveying Friday evenings and Sunday summer hours of other Nassau County libraries.

Eric Kaeyer from KG&D will draw up plans regarding finishing south basement.

The director is still obtaining information regarding an art display.

Ray Duran will attend the Nassau County trustees meeting on Sept. 30, 2013.

The next board meeting will be Sept. 23, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 8:36 pm.

dm


AGENDA

Present: Kathy Dunne, Ray Duran, Owen Rumelt, Lenny Zehnwirth, Ralph Reissman, Regina Mascia. Absent with notice: Dorothy Mascia.

1. The meeting was called to order at 7:55 p.m. The Pledge of Allegiance was recited.

2. The Reorganizational meeting was held.

a. Election of Officers. Upon motion of Owen Rumelt, seconded by Lenny Zehnwirth, the following members were nominated for the positions of President, Vice-President and Secretary: President: Kathy Dunne; Vice-President: Ray Duran; Secretary: Ralph Reissman.
The motion was unanimously approved by the Board.

b. Selection of bank, attorney, labor counsel, auditor, treasurer and newspapers. Upon motion of Lenny Zehnwirth, seconded by Ray Duran, the following entities and/or individuals were nominated:

Bank: Capital One Bank
Attorney: Peter Fishbein, Bee, Ready, Fishbein, Hatter & Donovan, LLP
Labor Counsel: John Regan
Auditor: Baldessari & Coster LLL
Treasurer: Michael Tomicich
Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Chief, & Wall St. Journal

The motion was unanimously approved by the Board.

3. Public Comment: No members of the public attended, therefore, no period of public discussion was held.

4. Minutes of Prior Meeting: Minutes of the June 24, 2013 meeting were approved upon motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

5. Treasurer's Report: The treasurer's report was approved upon motion of Owen Rumelt, seconded by Ralph Reissman. The motion was approved by the Board.

6. Approval of Warrant No. 646: Warrant No. 646 dated July 29, 2013 was approved on motion of Ralph Reissman, seconded by Owen Rumelt. The motion was unanimously approved by the Board.

7. Director's Report: There was no written Director's Report to review, however, the Director stated that the staff utilization study being conducted by Labor Consultant Jack Regan was underway, and that the amount budgeted for staffing is sufficient to meet the Library's staffing needs.

8. Schedule of Personnel Actions: The Director is presently interviewing candidates for a Part-Time Page position. In addition, the Director is awaiting approval from the Nassau County Civil Service Commission to hire a Part-Time Substitute Clerk. Upon motion of Ralph Reissman, seconded by Owen Rumelt, which motion was unanimously approved by the Board, the Board authorized the Director to hire a new Part-Time Page and Part-Time Substitute Clerk.

9. Correspondence: There was no correspondence to report.

10. Unfinished Business:

a. Sliding Glass Door - Second Floor Lobby. The Director obtained a proposal and price quote from a third vendor, which will require approval from the New York State Department of Education. The Director has contacted Joseph Reilly of KG&D Architects to review the proposal.

b. Electric Community Bulletin Board. Rabbi Art Vernon, representing the West Hempstead Rotary Club, stated that if the Library Board approves the installation of an electric community bulletin board on Library grounds along Hempstead Avenue, the Rotary Board will pay for the purchase and installation of the Bulletin Board. The size of the Bulletin Board would be two-sided, with four lines of six-inch letters on each side. Rabbi Vernon will contact vendors to obtain further details of the design of the Bulletin Board and report back to the Library Board.

c. Library Survey: 916 residents responded to the survey. President Kathy Dunne edited the raw results of the survey provided by Elizabeth Olesh, and presented this version to the public in two public meetings.

d. South Basement: The Board discussed options for finishing the South Basement to add a Computer Center. The estimate is between $400,000 and $500,000 excluding furniture, fixtures and equipment. Upon motion of Ray Duran, seconded by Owen Rumelt, the Board voted unanimously to retain the services of Erik Kaeyer of KG&D Architects to draft preliminary plans for the design and documents phase.

e. Art Display: The Director is investigating options to install an art display either in the lobby or in the Community Room.

11. New Business

a. Video Game Rental Policy: Upon motion of Lenny Zehnwirth, seconded by Owen Rumelt, the Board voted unanimously to adopt the Video Game Rental Policy presented by the Director.

b. Procurement Policy: Upon motion of Ralph Reissman, seconded by Lenny Zehnwirth, the Board voted unanimously to adopt a revised Procurement Policy.

c. Appraisal of Library Contents: Pursuant to the requirements of the New York State Education Department, which requires the Library to conduct an appraisal of its contents with a value of $500.00 or more, upon motion of Owen Rumelt, seconded by Ray Duran, the Board vote unanimously to retain the Industrial Appraisal Company to conduct the appraisal.

d. 2014 Library Calendar: Upon motion of Owen Rumelt, seconded by Ray Duran, the Board unanimously approved the 2014 Library Calendar of holidays and other days upon which the Library will be closed.

12. Executive Session: Executive Session began at 9:15 p.m. and ended at 9:27 p.m. During the Executive Session, the Board approved the Director's request to carry over eighty-eight (88) hours of vacation time past June 30, 2013.

13. Date of Next Board Meeting: August 26, 2013 at 7:45 p.m.

Upon motion of Owen Rumelt, seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 9:32 p.m.

Respectfully submitted,
Ralph J. Reissman, Secretary


AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Ray Duran, Dorothy Mascia & Regina Mascia.

Guest: John Regan

Meeting was called to order at 7:55 pm. The Pledge of Allegiance was recited.

No public comment.

A motion to approve the minutes of the meeting held on May 20, 2013 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #645 dated June 24, 2013 in the amount of $177,019.10 was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

The director reported that the library will be receiving a $20,000 grant from Senator Skelos' office. The director is working on finding out the requirements from the state for installing a new, handicap accessible door on the second floor. The director was informed at a library director's meeting recently held at NLS that all libraries in New York State will be audited within the next two years.

A motion to approve the personnel actions was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carried unanimously

Discussion on an electronic bulletin board is tabled for the July board meeting.

The survey will be distributed amongst the staff that they may participate in the round table discussions to be held in July.

Eric Kaeyer from KG&D will come to look at upper area in regards to possible expansion for the future.

The director is working on getting estimates for an art display.

Maptoons is putting together a community map and asked the library if they were interested in being included for a fee of $395. The board decided being a non-profit organization, that it was too costly. The board asked the director to see if the "Friends" would be interested.

Ray E. Duran reaffirmed his term as trustee until June 2017.

Executive session began at 8:28 pm and ended at 9:27 pm.

Motion made by Owen M. Rumelt and seconded by Kathy Dunne to approve the promotion of Dorothy Mascia, having passed the appropriate civil service exam, to the position of Senior Account Clerk. In accord with and recognition of the procedure, the Library Board of Trustees approves a promotional increase in salary of 10% on an annual basis retroactive to May 1, 2013 and in addition, to receive the same 2% increase as other employees in the bargaining unit effective July 1, 2013. The motion carried unanimously.

The next board meeting will be July 29, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to adjourn the meeting at 9:32 pm.

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AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Dorothy Mascia & Regina Mascia.

Absent: Ray Duran

Meeting was called to order at 7:55 pm. The Pledge of Allegiance was recited.

No public comment.

A motion to approve the minutes of the meeting held on April 22, 2013 was made by Ralph Reissman and seconded by Owen M. Rumelt as amended. The motion carried unanimously.

A motion to approve the treasurer's report was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve Warrant #644 dated May 20, 2013 in the amount of $182,257.99 was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

The director's report was reviewed.

A motion to approve the personnel actions was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carried unanimously.

Discussion on the sliding glass door for 2nd floor lobby is tabled for the June board meeting.

Discussion on an electronic bulletin board is tabled for the June board meeting.

Kathy Dunne will host survey review sessions over the summer with the public on July 10th from 11am-1pm and July 18th from 7pm-9pm in the community room.

The director will get estimates for finishing part of the south basement and constructing additional space on the second floor in order to allow the Board to compare which would be more cost-efficient.

The director will work on getting estimates for an art display.

Executive session began at 8:35 pm and ended at 9:00 pm.

A motion to retain John Regan to perform a survey & analysis of staffing of the library was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

The next board meeting will be June 24, 2013 at 7:45 pm.

Motion made by Owen M. Rumelt and seconded by Ralph Reissman to adjourn the meeting at 9:07 pm.

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West Hempstead Public Library
500 Hempstead Avenue
West Hempstead, N.Y. 11552

Phone: 516-481-6591
Fax: 516-481-2608
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