JANUARY 28th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Dorothy Mascia & Regina Mascia

Absent with prior notice: Ralph Reissman

Meeting was called to order at 7:50 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on December 15, 2014 was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve the treasurer’s report was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

A motion to approve Warrant #663A dated January 28, 2015 in the amount of $21,089.82 and Warrant #664 dated January 28, 2015 in the amount of $274,051.43 was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

The Director reported that circulation clerk, Betty Rusinek returned today after being out sick the last six weeks. The director is also looking into Light Tower for our internet provider which would give us 10x the capacity and a monthly savings.

A motion to approve the personnel actions was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

The board received correspondence from Children’s Librarian Kerry Nugent regarding the success of the George Washington Elementary School Night at the Library. We had a large number in attendance and many new library cards were issued. Prime Auditors sent a letter stating that there will be a delay in the refund that they have filed on our behalf but once received additional interest will be applied. Library user David Scher contacted several board members in regards to the library’s printing policies. As a result, the Board decided that copies printed from the public computers would be $.10 per copy with a maximum of 40 copies per session.

A motion to increase the computer printing charge to $.10 per page was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A Five Year Plan meeting is scheduled for tomorrow evening.

The director will obtain another estimate on the cost to repair the stucco on the fountain.

The director is still obtaining estimates on cleaning the carpet during Easter weekend so discussions have been tabled until the February meeting.

A motion to approve the Whistleblower policy was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve the Cell phone usage/texting policy was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

Discussions on issuance of library card requirements were tabled for the February meeting.

Executive session began at 9:10 pm. and ended at 9:14 pm.

The next board meeting will be Feb. 23, 2015 at 7:45 pm.

Motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to adjourn the meeting at 9:16 pm.

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FEBRUARY 23rd, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia

Guest: Michael Tomicich, Library Treasurer

Meeting was called to order at 7:21 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on January 28, 2015 was made by Kathy Dunne and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the treasurer’s report was made by Ray Duran and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #665 dated February 23, 2015 in the amount of $238,291.98 was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The Director reported that Jocklyn Carter, the head of our children’s department, would be retiring March 28, 2015. Kerry Nugent will be replacing Mrs. Carter. The Friends of The West Hempstead Public Library will be hosting “Friends” events, a movie in March and an Elvis performer in April. The Rotary dinner will take place on May 14th at the Pompei restaurant. Labor negotiations began for the upcoming contract. Some staff has received RFID training and began tagging library material.

No personnel actions to approve.

Nassau County Civil Service concerns were addressed.

The next meeting for Five Year Plan is scheduled for March 3, 2015.

The director is still looking to obtain another estimate on the cost to repair the stucco on the fountain.

A motion to approve Stanley Steemer cleaning the carpets during Easter weekend was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve closing the library on Saturday, April 4, 2015 to allow the carpets to dry was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

Further discussions on issuance of library card requirements were tabled for the March meeting.

Michael Tomicich discussed the proposed 2015/16 budget.

A motion to approve the art display policy was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

Discussions on having the couches replaced vs. reupholstered were tabled for the March meeting.

A motion to approve switching the library’s telephone carrier to Cablevision was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A proposal from John Regan for doing additional services was tabled for a future meeting.

A motion to approve the amended Whistleblower policy was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

Executive session began at 9:02 pm. and ended at 9:07 pm.

The next board meeting will be March 23, 2015 at 7:45 pm.

Motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to adjourn the meeting at 9:10 pm.

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MARCH 23rd, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia

Guest: Michael Tomicich, Library Treasurer

Meeting was called to order at 7:54 pm. The Pledge of Allegiance was recited.

No public in attendance.

A motion to approve the minutes of the meeting held on February 23, 2015 was made by Ray Duran and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve the treasurer’s report was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

A motion to approve Warrant #666 dated March 23, 2015 in the amount of $194,145.78 was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

The Director reported on the progress of the Long Range Plan meetings that have taken place. She also gave an update on the upholstering of furniture.

No personnel actions to approve.

A motion to approve the 2015/16 Budget with an increase of 1.2% was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

Discussions regarding the fountain were tabled for the April meeting.

Further discussions on issuance of library card requirements were tabled for the April meeting.

The director will look into obtaining additional fabric for reupholstering the public chairs and couches.
Discussions on Scannx was tabled for the April meeting.

A motion to approve the Confidentiality of Library Records was made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve updating the director’s secretary office was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

A motion to approve the revised Code of Ethics Policy was made by Ralph Reissman and seconded by Ray Duran. The motion carried unanimously.

The director explained to the board that the will have an option as to whether or not to comply with the Property Tax Freeze which will take effect in 2017. The total savings for the average tax payer will only amount to $30 per household at the most and there is no guarantee that any plan submitted to the state would be accepted.

Executive session began at 9:30 pm. and ended at 9:48 pm.

The next board meeting will be May 18, 2015 at 7:45 pm.

Motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt to adjourn the meeting at 9:10 pm.

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APRIL 27th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Owen M. Rumelt, Ralph Reissman, Dorothy Mascia & Regina Mascia

Guests: Diane Ralph – 26 Stratford Rd, Sharon Tuckman – 537 Stevens Ave, Joe Giarratano – Microsoft representative

Meeting was called to order at 7:51 pm. The Pledge of Allegiance was recited.

Diane Ralph stated that she loves the bilingual programs and feels Piedad Ramirez is an asset to the library especially since our Hispanic community has grown. Removing her from the circulation desk has had a negative impact on the people that come into the library seeking her out for assistance.

Sharon Tuckman came to observe.

Joe Giarratano from Microsoft came and gave a presentation to the board on the Surface 3 and Surface 3 Pro.

A motion to approve the minutes of the meeting held on March 23, 2015 was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to approve the treasurer’s report was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to approve Warrant #667 dated April 27, 2015 in the amount of $218,557.72 was made by Lenny Zehnwirth and seconded by Ray Duran. The motion carried unanimously.

The Director reported on the progress of the Long Range Plan meetings that have taken place. She also gave an update on the upholstering of furniture. The “Friends” held a successful “Friends” only Elvis impersonator show. Circulation will be receiving a new system called Smart Money Manager which will allow patrons to pay by credit card.

The board received numerous letters regarding Piedad Ramirez’s absence at the circulation desk. Although the board agrees with the letter writers, they are bound by Nassau County Civil Service requirements and every employee must work within their job description. The board will respond to each letter.

The board will meet on May 11th at 7:45 pm to discuss the library’s five year plan.

A motion to hire Ruperto Masonry to repair the stucco on the fountain not to exceed $4600 was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion carried unanimously.

Further discussions on issuance of library card requirements were tabled for the May meeting.

The director will look into obtaining additional fabric for reupholstering the public chairs and couches. Further discussions were tabled for the May meeting.

Discussions on Scannx was tabled for the May meeting.

A motion not to pursue the Property Tax Freeze was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously.

A motion to hire Stanley Steemer to clean the tile floors not to exceed $3500 was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

A motion to hire Baldessari & Coster, LLP to perform the 2014/15 library audit was made by Owen M. Rumelt and seconded by Ray Duran. The motion carried unanimously.

The board reviewed a proposal from Triton Construction to price out basement renovation for construction grant. The board had a few questions so Ralph Reissman will call Frank Reich to clarify.

The July board meeting will be held on July 20, 2015 at 7:45pm.

Executive session began at 9:03 pm. A motion to promote Emily Trezza to Librarian II was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion carried unanimously. Executive session ended at 9:22 pm.

The next board meeting will be May 18, 2015 at 7:45 pm.

Motion made by Ralph Reissman and seconded by Lenny Zehnwirth to adjourn the meeting at 9:28 pm.

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MAY 18th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Owen Rumelt, Lenny Zehnwirth, Ralph Reissman, Regina Mascia. Absent with notice: Dorothy Mascia.

1. The meeting was called to order at 7:56 p.m. The Pledge of Allegiance was recited.

2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.

3. Minutes of Prior Meeting: Minutes of the April 27, 2015 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 668: Warrant No.668 dated May 18, 2015 in the amount of $178,534.46 was approved on motion of Lenny Zehnwirth and seconded by Owen Rumelt. The motion was unanimously approved by the Board.

6. Director’s Report: The Director reported that the Smart Money Manager is due to be installed before the end of June 2015. Staff will be trained. Two terminals will be installed at the circulation desk. All Library Board members are current with Friends membership. Labor negotiations continue between the union and the Board’s labor representative. The RFID project is approximately 20% complete. The Childrens, Young Adult and Large Print collections have been weeded out. The Library’s parking lot (north side of Hempstead Avenue) has been repaved, sealed and restriped.

7. Schedule of Personnel Actions: There were no personnel actions taken.

8. Correspondence: There was no correspondence.

9. Unfinished Business:

a. Five Year Plan. The Board voted to approve the Five Year Plan formulated with the assistance of the Nassau Library System, and amended by the Director and Board Members, on motion of Lenny Zehnwirth and seconded by Owen Rumelt. The motion carried unanimously. The Board wishes to thank all members of the Five Year Plan Committee for their hard work and input in helping to formulate the Plan.

b. Library Card Requirements. The Board voted to approve the requirements for library users upon motion of Ralph Reissman and seconded by Owen Rumelt. The Board approved the motion unanimously.

c. Replacement of First Floor Soft Furniture.The Director has obtained a price quotation of $7,000.00 from Kropp Brothers to order fabric to reupholster three love seats and eight chairs. The fabric, selected by the Director, has a “300 Double Rub” strength texture, and is guaranteed by the manufacturer. The furniture will be reupholstered using this new fabric by Majestic Reupholstering for $3,000.00. Upon motion of Ralph Reissman, and seconded by Ray Duran, the Board voted unanimously to approve both the Kropp Brothers and the Majestic Reupholsters contracts.

d. Basement Project. Triton Construction submitted a proposal for design services to be included connection with the Director’s application for a State Construction Grant for fitting out of the South Basement.

10. New Business: The discussion of the Microsoft proposal to supply electronic tablets was tabled for the June meeting.

11. Executive Session: Executive Session began at 8:36 p.m. and ended at 8:47 p.m.

12. Date of Next Board Meeting: June 22, 2015 at 7:45 p.m. Upon motion of Lenny Zehnwirth and seconded by Owen Rumelt, the Board voted unanimously to adjourn at 8:52 p.m.

Respectfully submitted,
Ralph J. Reissman, Secretary

JUNE 22nd, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Regina Mascia, Dorothy Mascia. Absent with notice: Owen Rumelt.

Guest: John Regan

1. The meeting was called to order at 7:51 p.m. The Pledge of Allegiance was recited.

2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.

3. Minutes of Prior Meeting: Minutes of the May 18, 2015 meeting were approved, as amended, upon motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

4. Executive Session: Executive session began at 7:52 pm and ended at 8:06 pm. After the session, it was stated that a motion made by of Ray Duran and seconded by Lenny Zehnwirth to approve Memorandum of Agreement between the Library and the United Public Services employees Union, as attached, had been unanimously approved by the Board during the session.

5. Treasurer’s Report: The treasurer’s report was approved upon motion of Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.

6. Approval of Warrant No. 669: Warrant No. 669 dated June 22, 2015 in the amount of $237,636.69 was approved on motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

7. Director’s Report: See attached.

8. Schedule of Personnel Actions: The Schedule of Personnel Actions was approved upon motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

9. Correspondence: There was no correspondence.

10. Unfinished Business:
a. Microsoft proposals: The Microsoft proposal of the Surface 3 was approved upon motion of Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

11. New Business:
a. Labor contract: The labor contract for the term 7/1/15-6/30/18 was approved upon a motion of Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
b. Supervisory Controller upgrade: The Supervisory Controller upgrade by DSI was approved upon a motion of Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
c. Replacement of study tables: The replacement of study tables by A.R. Kropp Co. & Sons was approved upon a motion of Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
d. Website redesign proposal: The website redesign proposal from James Hartmann was approved upon a motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
e. Board Committee for Library 50thAnniversary celebration: Discussions began regarding which West Hempstead organizations that the library can reach out to participate in the celebration of the Library’s 50th Anniversary on June 23, 2017.

12. Executive Session: Executive Session began at 9:12 p.m. and ended at 9:25 p.m. After the session, it was stated that a motion made by Ray Duran and seconded by Lenny Zehnwirth, the Board unanimously approved salary increases for employees not covered by the UPSEU contact to receive the same increases as employees covered by the UPSEU contract, with the exception of administration, for the term of the contract effective 7/1/15-6/30/18.

13. Date of Next Board Meeting: July 20, 2015 at 7:45 p.m.  Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:26 p.m.

JULY 20th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, Regina Mascia, Dorothy Mascia.

1. The meeting was called to order at 7:51 p.m. The Pledge of Allegiance was recited.
a. Leonard Zehnwirth reaffirmed his term as trustee until June 30, 2020

2. Reorganizational meeting:
a. Election of Officers: A motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to nominate the following members for the positions of President, Vice-President and Secretary; President: Kathleen Dunne; Vice-President: Ray E. Duran; Secretary: Ralph Reissman. The motion was unanimously approved by the Board.
b. Selection of bank, attorney, labor consultant, auditor, treasurer and newspapers, the following entities and/or individuals were nominated:
Bank: Capital One Bank
Attorney: Peter Fishbein; Bee, Ready, Fishbein, Hatter & Donovan, LLP
Labor Consultant: John Regan
Auditor: Baldessari & Coster, LLP
Treasurer: Michael Tomicich
Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Chief & Wall St. Journal.
The selection was made on a motion by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
c. Board meeting dates: Board meeting dates for 2015-2016 were approved upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

3. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.

4. Minutes of Prior Meeting: Minutes of the June 22, 2015 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.

5. Treasurer’s Report: The treasurer’s report was approved upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

6. Approval of Warrant No. 670 & 670A: Warrant No. 670 dated July 20, 2015 in the amount of $217,296.68 was approved on motion of Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Warrant No. 670A dated July 20, 2015 in the amount of $64,608.26 was approved on motion of Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

7. Director’s Report: See attached.

8. Schedule of Personnel Actions: There were no Personnel Actions to report.

9. Correspondence: There was no correspondence.

10. Unfinished Business:
a. Board committee for Library 50th Anniversary celebration: Lenny Zehnwirth and Ralph Reissman volunteered to be on the committee for the Library 50th Anniversary which is June 23, 2017.
b. Director Evaluation: A timeline and procedure were discussed for the Board’s annual review of the Library Director. The evaluation process will ensure the effectiveness and efficiency of the Director, and will help both the Board and Director set clear goals each year, ultimately improving library service.
c. Library Website: The redesign was discussed. Suggestions were made based on marketing book by Ben Bizzle, “Start a Revolution: Stop Acting Like a Library.” The website’s redesign needs to reflect the notion that it will serve as our own 24/7 digital branch. The website designer has been invited to attend a meeting in the near future.

11. New Business:
a. 2016 Library Closings: The calendar for the 2016 Library closings was approved on a motion made by Ralph Reissman and Seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
b. Staff Computer Use Policy: The Staff Computer Use Policy was approved on a motion by Ray Duran, as amended, and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
c. Approval of NYS Construction Grant Application: The Approval of the 2015/16 NYS Construction Grant Application was made on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
d. Food for Fines: The Director will consult with the library’s auditor.
e. Bullet Aid: Library Director Regina Mascia received correspondence from Senator Dean Skelos that he has secured $25,000 in Bullet Aid for fiscal year 2015/16 for the West Hempstead Public Library. Upon his request Ms. Mascia submitted a proposal on what the funds will be used for.
f. Director’s Attendance at 2015 NYLA Convention: A motion to approve the Director’s attendance at the 2015 NYLA Convention was made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

12. Executive Session: Executive Session began at 8:46 p.m. and ended at 9:05 p.m.

13. Date of Next Board Meeting: August 24, 2015 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:10 p.m.

AUGUST 24th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, Regina Mascia, Dorothy Mascia.

Guest: Dijo Kuriakose, Microsoft representative

1. The meeting was called to order at 7:00 p.m. The Pledge of Allegiance was recited.

2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.

Dijo Kuriakose from Microsoft came to the meeting to teach the library board, director and secretary how to use their new Surface 3 tablets and to familiarize them with its functions. The tutorial ended at 8:06 pm at which time the business portion of the meeting began.

3. Minutes of Prior Meeting: Minutes of the July 20, 2015 meeting were approved as amended upon motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 671: Warrant No. 671 dated August 24, 2015 in the amount of $222,554.12 was approved on motion of Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

6. Director’s Report: See attached.

7. Schedule of Personnel Actions: There were no Personnel Actions to report.

8. Correspondence: There was no correspondence.

9. Unfinished Business:
a. Director Evaluation: A timeline and procedure were discussed for the Board’s annual review of the Library Director. The evaluation process will ensure the effectiveness and efficiency of the Director, and will help both the Board and Director set clear goals each year, ultimately improving library service.
b. Food for Fines: The director is awaiting a response from the library’s auditor. Discussions on Food for Fines was tabled for the September board meeting.
c. South basement renovations: To begin the bidding process in January 2016 for the south basement renovations was made on a motion by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

10. New Business:
a. Code of Ethics Policy: The Code of Ethics Policy was tabled for the September board meeting.
b. Whistleblower Policy: The Whistleblower Policy was tabled for the September board meeting.
c. Program Stats: The library’s program statistics was reviewed and the library board discussed the mix of programming and the consensus was that there is an excessive amount of adult exercise programs.
d. Tax cap projection for 2016/17: The director reported that the Tax cap projection for 2016/17 was .73%.

11. Executive Session: Executive Session began at 9:14 p.m. and ended at 9:33 p.m.

12. Date of Next Board Meeting: September 30, 2015 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:34 p.m.

SEPTEMBER 30th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
PERSONNEL ACTIONS

AGENDA

Present: Owen Rumelt, Ray Duran, Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Regina Mascia, & Dorothy Mascia.

1. Call to Order at 7:50 p.m., Pledge of Allegiance Recited

2. Public Comments: The number of attendees from the public were numerous. It was obvious that all in attendance were there with concern of talk in decrease of exercise programming. Some speakers were: D. Smith, S. Johnson, K. Leon, D. Nielsen and M. Mendez. Comments that were made were: the library is a community center; exercise helps your body and mind; keeps your mind and body active; brings people together; draws people to the library; attracts people to other library programs; and highest attendance of all library programs.

Board President Kathy Dunne thanked all for attending the board meeting and explained that the board was only visiting the types of programs that the library offers because of the results of a past survey and also comments from a committee of West Hempstead peers that were part of the Long Range Planning Committee that was made up as per NYS regulations. Kathy Dunne explained that it is the board’s responsibility to the public and public’s interest of what they want to see for the library.

3. Approval of Minutes. A motion to approve the Meeting Minutes of the meeting held on August 24, 2015, as amended, was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion carried unanimously.

4. Treasurer’s Report. A motion to approve the Treasurer’s Report was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

5. Approval of Warrant #672. A motion to approve Warrant #672 in the amount of $208,992.03 was made by Ray Duran and seconded by Ralph Reissman. The motion carried unanimously.

6. Director’s Report. See attached.

7. Schedule of Personnel Actions. A motion to approve the Personnel Actions was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion carried unanimously.

8. Correspondence. The board received a letter thanking the staff for returning some important documents that a patron left on the photocopier.

9. Unfinished Business

a. Food for Fines. Tabled for the October board meeting.

b. South basement renovations. The director received notification that the library was approved for a NYS Construction Grant in the amount of $193,749 for the south basement renovations.

c. Code of Ethics. The Code of Ethics Policy was signed by all board members.

d. Whistleblower Policy. The Whistleblower Policy was signed by all board members.

10. New Business

a. Program Stats. The board reviewed the stats from all library programs.

b. Attendance of Library Director to PLA conference. Upon a motion made by Ralph Reissman and seconded by Ray Duran, the Board unanimously approved the Director’s attendance to the PLA conference in April 2016.

c. NLS Annual Trustee meeting. Leonard Zehnwirth will be attending the NLS Annual Trustee on behalf of the board on December 14, 2015.

d. New voting regulations. Governor Cuomo passed a law stating that as of Jan 1, 2016 all school districts will be required to use the paper ballot machines.

e. December board meeting date. The December board meeting date will be changed to allow Sue Davidson to attend the meeting to discuss the south basement renovations with the board. The director will contact Ms. Davidson and find out her availability and report back at the October board meeting as to the date.

f. Reupholster price increase. A motion to ratify prior approval of expenditure on reupholstering the armchairs and couches was made by Lenny Zehnwirth and seconded by Ralph Reissman.

g. Decrease in library exercise program vote. A motion to approve entering into contract the same exercise programs with the same frequency through March was made by Lenny Zehnwirth and seconded by Owen M. Rumelt.

h. Website. Board member Ray Duran stated that the website does not list department heads names. The director stated that the majority of libraries do not have department head names listed on websites.

11. Executive Session. Executive session began at 10:00 pm and ended at 10:22 pm. After the session, it was stated that a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board unanimously approved salary increases for the administrative staff not covered by the UPSEU contact to receive the same increases as employees covered by the UPSEU contract for the term of the contract effective 7/1/15-6/30/18 and to receive retroactive pay from 7/1/15. The motion carried unanimously.

A motion to request reinstating the residency requirement of employment through the Nassau County Civil Service Commission was made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion carries unanimously.

12. The next Board meeting will be held on October 19, 2015 at 7:45 p.m.

13. A motion to adjourn the Board meeting was made by Ray Duran and seconded by Owen Rumelt. The motion carried unanimously, and the meeting was adjourned at 10:25 pm.

OCTOBER 19th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, Regina Mascia, Dorothy Mascia.

Guest: John Coban and Ruene Golom

1. The meeting was called to order at 7:50 p.m. The Pledge of Allegiance was recited. Board President Kathy Dunne apologized for misspeaking at last month’s board meeting by stating that the Long Range Plan meetings were open to the public. She explained that while most committee board meetings are open to the public, national standards for the Strategic Planning follows a different model. The recommended procedure is to invite identified (by the board and staff) community leaders to discuss broader community needs/concerns. The process then asks how the library can meet those needs, through identified service priorities. The Board stands by the procedures used and their results, while inviting community input as we move forward. Ms. Dunne also apologized to Library Director Regina Mascia for indicating that she did not understand why we would have been voting on the reduction of exercise classes at last month’s meeting. It had been explained that programs are booked three months prior to the program in order to be publicized in the library’s newsletter. We then reviewed the library’s survey results.

2. Public Comments: Mr. Coban asked the board how they determined that exercise programs were 65% of programs and also if there was a way to better utilize library space. President Dunne explained that the 65% was based on the percentage of adult programs that were exercise based each month, not all library programs. The board is trying to balance their portfolio of offerings in order to align with the identified service priorities. A better accounting of space utilization was discussed in order to get a more accurate read on what rooms are in use, at what times of the day, with what types of programs. All suitable spaces are currently being utilized to the extent possible.

3. Minutes of Prior Meeting: Minutes of the September 30, 2015 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 673 & 673A: Warrant No. 673 dated October 19, 2015 in the amount of $163,040.42 was approved on motion made by Lenny Zehnwirth and seconded by Ray Duran. Warrant No. 673A dated October 19, 2015 in the amount of $400.00 was approved on a motion made by Owen M. Rumelt and seconded by Ralph J. Reissman. The motion was unanimously approved by the Board.

6. Director’s Report: The director reported that the fountain was recently winterized. Circulation clerk Betty Rusinek is resigning effective October 31, 2015 and we welcome new staff member Elena Killeen to our circulation department.

7. Schedule of Personnel Actions: Schedule of Personnel Actions was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.

8. Correspondence: There was no correspondence.

9. Unfinished Business:
a. Food for Fines: Further discussions on Food for Fines was tabled for the November board meeting.

10. New Business:
a. Program Stats: The library’s program statistics was reviewed.
b. Donation of outdated library computers. Donation of outdated computers was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

11. Executive Session: Executive Session began at 8:50 p.m. and ended at 9:06 p.m.

12. Date of Next Board Meeting: November 16, 2015 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:07 p.m.

NOVEMBER 16th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
NO PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, Regina Mascia, Dorothy Mascia.

Guests: Barry and Karen Leon, David and Nancy Smith, Joe Cilmi and Al Coster

1. The meeting was called to order at 7:50 p.m. The Pledge of Allegiance was recited.

2. Public Comments: The Leons and Smiths attended the board meeting to express their desire to keep the exercise programs at the same rate and not to reduce classes that are popular. Joe Cilmi stated that the exercise classes help people focus on one thing at a time and with their mental awareness. The classes also bring people to the library for other things.

3. New Business:

a. Auditor Al Coster, Baldessari & Coster, LLP. Mr. Coster attended the board meeting to review the 2014/15 Audit with the Board and stated that the library did not receive a management letter this year since we are following all procedures and policies that they have suggested in prior years.

b. Program Stats: The library’s program statistics were reviewed.

c. Upgrade library’s computer server equipment: tabled for Dec.

4. Minutes of Prior Meeting: Minutes of the October 19, 2015 meeting were approved as amended upon a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

5. Treasurer’s Report: The treasurer’s report was approved upon motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

6. Approval of Warrant No. 674 dated November 16, 2015 in the amount of $222,525.97 was approved on motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

7. Director’s Report: The director reported that the library received the credit card swipe today. The library agreed to be a donation location for a food drive for Nassau Community College students, employees and their families. A collection box will be located across from the circulation desk.

8. Schedule of Personnel Actions: No personnel actions to report.

9. Correspondence: The board received reports from the librarians who attended the NYLA conference based upon the workshops they attended.

10. Unfinished Business:

a. Food for Fines: After discussions with the library auditor, the library will not be offering a Food for Fines program.

b. South basement: Discussions on the south basement was tabled for December board meeting.

11. Executive Session: Executive Session began at 8:46 p.m. and ended at 9:53 p.m.

12. Date of Next Board Meeting: December 16, 2015 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 9:54 p.m.

DECEMBER 16th, 2015
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Regina Mascia, & Dorothy Mascia.

Absent with prior notice: Owen M. Rumelt

Guests: Diana Csencsits of West Hempstead, Karen Leon of West Hempstead, Janet Halatyn of Valley Stream, Marie Barber of Franklin Square and Sue Davidson of KG&D Architects.

1. The meeting was called to order at 7:05 p.m. The Pledge of Allegiance was recited.

2. Public Comments: Karen Leon attended the board meeting to express her desire to keep the exercise programs at the same rate that they are presently at and stated that they are important to continue. Ms. Csencsits, Ms. Halatyn and Ms. Barber seemed to agree. Kathy Dunne informed them that the board was reexamining the library’s programs. It is the board’s responsibility to respond to the community’s needs and to look into the possibility of other different types of programs and have a balanced portfolio. As approved at the September board meeting, the exercise programs contracts were renewed through March 2016.

3. Minutes of Prior Meeting: Minutes of the November 16, 2015 meeting were approved as amended upon a motion made by Lenny Zehnwirth and seconded by Ralph J. Reissman. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ralph J. Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 675 dated December 16, 2015 in the amount of $474,418.97 was approved on a motion made by Ray Duran and seconded by Ralph J. Reissman. The motion was unanimously approved by the Board.

6. Director’s Report: The director reported that the staff is continuing with the weeding of the library collection. The director and librarian Elana Gensler had a conference call at ALIS with Bibliotheca regarding the installation of RFID equipment scheduled February 8, 2016.

7. Personnel Actions: Schedule of Personnel Actions was approved on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

8. Correspondence: The Board received correspondence from the Nassau County Civil Service Commission stating that they approved our request to reinstate the residency preference in regard to list certification at their November 18, 2015 meeting.

The Board also received a letter of appreciation from the West Hempstead Historical Society for facilitating their displays throughout the year and also thanked individuals from the library staff for their support.

9. Unfinished Business:

a. South basement: Sue Davidson from KG&D Architects came to discuss the renovations that the board previously approved for the south basement.

10. New Business:

a. Program Stats: The library’s program statistics were reviewed with the exception of the Tween stats and the Citizenship stats that Kathy Dunne noticed were not submitted.

b. Attorney 2016 retainer agreement: The attorney 2016 retainer agreement from Bee, Ready, Fishbein, Hatter & Donovan LLP was approved upon a motion made by Lenny Zehnwirth and seconded by Ray Duran and also gave authority to  the Director, Regina Mascia, to sign on the library’s behalf. The motion was unanimously approved by the Board.

c. Extension of exercise programs Apr-June 2016: A motion to approve entering into contract the same exercise programs with the same frequency through June of 2016 was made by Ralph J. Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

11. Executive Session: Executive Session began at 9:10 p.m. and ended at 9:28 p.m.

12. Date of Next Board Meeting: January 25, 2016 at 7:45 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ray Duran, the Board voted unanimously to adjourn at 9:29 p.m.