JANUARY 25th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, & Dorothy Mascia.

Absent with prior notice: Regina Mascia

Guests: Karen Leon of West Hempstead

1. The meeting was called to order at 7:45 p.m. The Pledge of Allegiance was recited.

2. Public Comments: Karen Leon thanked the board for extending the exercise and wellness programs through June. Ms. Leon also provided evidence based information regarding yoga in public libraries as part of a variety of programs.

3. Minutes of Prior Meeting: Minutes of the December 16, 2015 meeting were approved as amended upon a motion made by Ralph J. Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 675A dated January 25, 2016 in the amount of $64,514.85 was approved on a motion made by Ray Duran and seconded by Ralph J. Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 676 dated January 25, 2016 in the amount of $217,599.23 was approved on a motion made by Ralph J. Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

6. Director’s Report: No director’s report.

7. Personnel Actions: Schedule of Personnel Actions was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

8. Correspondence: The Board received an engagement letter from Baldessari & Coster, LLP for the 2016 audit. The account clerk was directed to forward the letter to the attorney for review.

The library also received a letter of thanks from the Retired Senior Volunteer Program for our donation of nine outdated computers and several power cords.

9. Unfinished Business:

a. South basement: The director met with KG&D Architects and Triton Construction to discuss the possibly start date of the basement construction.

10. New Business:

a. Program Stats: The library’s program statistics were reviewed. The board asked that the program coordinator present a list of new programs that she will be adding to the library’s portfolio for the next board meeting.

b. Board attendance at Rotary dinner on May 11, 2016: Kathy Dunne, Ray Duran, Ralph J. Reissman and Owen M. Rumelt will be attending the Rotary dinner on May 11, 2016 honoring Library Director Regina Mascia.

c. Updated Mission statement: Tabled for February board meeting.

d. 2016/17 budget: Tabled for February board meeting.

11. Executive Session: Executive Session began at 8:46 p.m. and ended at 8:52 p.m.

12. Date of Next Board Meeting: February 22, 2016 at 7:45 p.m.

Upon motion of Ralph J. Reissman and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 8:55 p.m.

FEBRUARY 22nd, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Lenny Zehnwirth

Guests: Faye Hoenig, Karen Leon of West Hempstead & Emily Trezza

1. The meeting was called to order at 7:49 p.m. The Pledge of Allegiance was recited.

2. Public Comments: Faye Hoenig hopes we continue programs such as Zuma. Kathy Dunne stated that this was an ongoing conversation from previous board meetings and those minutes are posted on the library’s website for the public to view. The library is trying to balance their portfolio and offer a full complement of other types of programs. Karen Leon mentioned that they are not just exercise programs but they are wellness programs as well.

Emily Trezza is a currently enrolled in a Library Administrator course and attended to observe the board meeting as part of her assignment.

3. Minutes of Prior Meeting: Minutes of the January 25, 2016 meeting were approved as amended upon a motion made by Ralph J. Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 677 dated February 22, 2016 in the amount of $240,828.06 was approved on a motion made by Ralph J. Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

6. Director’s Report: The director reported that 75% of the library’s material has been tagged. Bibliotheca will be coming to recode books previously coded incorrectly and the equipment will be installed in May. Smartmoney Manager will be up and running in April. The bid notice for the basement renovation will be in Newsday on Thursday. The bid opening will take place in the board room on March 15th. June 1, 2016 is the approximate date that construction will begin.

7. Personnel Actions: Schedule of Personnel Actions was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

8. Correspondence: The Board received an engagement letter from Baldessari & Coster, LLP for the 2016 audit which was reviewed by the library’s attorney, Peter Fishbein. A motion made to approve acceptance of the engagement letter for the 2016 audit from Baldessari & Coster, LLP was made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.

The board received and reviewed a letter from Nassau County Civil Service Commission with the yearly payroll exceptions.

The board acknowledged receipt of an exercise/wellness petition signed by a number of patrons.

9. Unfinished Business:

a. South basement: Discussed in Director’s report.

b. 2016/17 budget: A motion was made by Ralph Reissman and seconded by Ray Duran to exceed the tax cap and to increase the 2016/17 budget by 1%. The motion was unanimously approved by the Board.

c. Updated Mission statement: Tabled for March board meeting.

10. New Business:

a. Program Stats: The board reviewed upcoming additions to both the daytime and evening programming. Many new offerings will be listed in mid- March.

b. Bibliotheca/RFID: Discussed in Director’s report.

c. Excessing furniture: The approval of excessing the account clerk’s old desk was made on a motion by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

11. Executive Session: Executive Session began at 8:49 p.m. and ended at 8:55 p.m.

12. Date of Next Board Meeting: March 29, 2016 at 7:45 p.m. in the Children’s program room.

Upon motion of Ralph J. Reissman and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:56 p.m.

MARCH 29st, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Guests: Sarit Rosenfeld, John Coban & Louise Washington, all of West Hempstead

1. The meeting was called to order at 7:51 p.m. The Pledge of Allegiance was recited.

2. Public Comments: The public that attended stated their desire for the wellness programs to continue. Mrs. Dunne stated that the new additional programs that have been added will help balance the library’s portfolio. Ms. Rosenfeld expressed her desire for more programs for children with Autism and was directed to leave her telephone number with Dorothy.

3. Minutes of Prior Meeting: Minutes of the February 22, 2016 meeting were approved as amended upon a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 678 dated March 29, 2016 in the amount of $221,013.66 was approved on a motion made by Owen M. Rumelt and seconded by Ralph J. Reissman. The motion was unanimously approved by the Board.

6. Director’s Report: The director reported on recent incidents that we have had with some patrons resulting in the need to call the police.

7. Personnel Actions: Schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

8. Correspondence: None received

9. Unfinished Business:

a. South basement: Bid opening was on March 15th. We accepted the three lowest qualified bids. Construction will begin between June 1- June 13, 2016. Construction is expected to last through the end of September

b. 2016/17 budget: A motion was made by Ralph Reissman and seconded by Ray Duran to exceed the tax cap and to increase the 2016/17 budget by 1%. The motion was unanimously approved by the Board.

c. Updated Mission statement: The updated mission statement was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.

d. Bibliotheca/RFID: Bibliotheca was here for eight days recoding books previously miscoded.

10. New Business:

a. Program Stats: The board reviewed the program stats.

b. Domestic Partner Insurance: Domestic Partner Insurance discussions were tabled for April.

c. Public copiers/scanners/fax machine: Public copiers/scanners/fax machine discussions were tabled for April.

d. Window tinting/shades: A motion made to approve installation of shades located by the fiction area and the DVD area by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

e. Fiber proposal for librarians’ office: The Fiber proposal from Versa-Tel was approved as amended on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

f. Renovation contract award: On a motion made by Lenny Zehnwirth and seconded by Ralph J. Reissman, the basement renovation contract was awarded to SJ Hoerning Construction, Inc. in the amount of $565,000. The motion was unanimously approved by the Board.

g. Electrical outlet work in librarians’ office: A motion made to approve the electrical outlet work in the librarians’ office was made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.

11. Executive Session: Executive Session began at 9:01 p.m. and ended at 9:07 p.m.

12. Date of Next Board Meeting: April 18, 2016 at 7:45 p.m.

Upon motion of Ralph J. Reissman and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 9:08 p.m.

APRIL 18th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Guests: No public in attendance.

1. The meeting was called to order at 7:50 p.m. The Pledge of Allegiance was recited.

2. Public Comments: No public in attendance.

3. Minutes of Prior Meeting: Minutes of the March 29, 2016 meeting were approved as amended upon a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

5. Approval of Warrant No. 679 dated April 18, 2016 in the amount of $188,052.06 was approved on a motion made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 01-Capital Acct. dated April 18, 2016 in the amount of $6,293.56 was approved on a motion made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

6. Director’s Report: See attached.

7. Personnel Actions: Schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

8. Correspondence: None received

9. Unfinished Business:

a. South basement: KG&D sent out contracts for the contractors that will be doing the basement renovations.

b. Domestic Partner Insurance: Domestic Partner Insurance was approved with an adoption date of May 1, 2016, upon a motion made by Owen M. Rumelt & seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

c. Public copiers/scanners/fax machine: A motion was made to purchase a BizHub C224e printer/scanners/copier by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

10. New Business:

a. Program Stats: The board reviewed the program stats.

b. Fine forgiveness for teen’s SRC: A motion was made to issue fine forgiveness coupons for the teen’s summer reading club with the guideline that the fines maximum may not exceed $1.00 and the total of all fines for this program will not exceed $100.00. The motion was made by Owen M. Rumelt and seconded by Lenny Zehnwirth

c. Missing child procedure: A motion made to approve the missing child procedure was made by Owen M. Rumelt seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

d. Chain of command: The Chain of command was reviewed by the Library Board.

e. DVD/CD repair/cleaner equipment: A motion was made by Ray Duran and seconded by Ralph J. Reissman, to purchase a new DVD/CD repair/cleaner and return the older unit for a $1000 credit that will be deducted off of the price of the new machine. The motion was unanimously approved by the Board.

f. Summer page: See Personnel Actions.

g. Alternate office supply companies: Using alternate office supply companies was discussed.

h. Summer wellness programs: A motion made by Ray Duran and seconded by Ralph Reissman to extend the wellness programs through the summer. The motion was unanimously approved by the Board.

i. YA Desk: A motion to sell the YA desk was made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

11. Executive Session: Executive Session began at 8:44 p.m. and ended at 9:00 p.m.

12. Date of Next Board Meeting: May 23, 2016 at 7:45 p.m.

Upon motion of Ralph J. Reissman and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 9:01 p.m.

MAY 23rd, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Absent: Owen M. Rumelt with prior notice.

Guests:  Leslie Imandt- 125 Hempstead Gardens Dr., West Hempstead.

  1. The meeting was called to order at 7:50 p.m.  The Pledge of Allegiance was recited.
  2. Public Comments: Ms. Imandt stated that she was against psychic programs and felt that the library should not be hosting them. The Board stated that the program is for entertainment purposes only and is not advocating for religious beliefs. The library offers many diverse programs and materials that patrons may chose from.

3.  Minutes of Prior Meeting: Minutes of the April 18, 2016 meeting were approved as amended upon a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

4.  Treasurer’s Report:  The treasurer’s report was approved upon a motion made by Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

5.  Approval of Warrant No. 680 dated May 23, 2016 in the amount of $237,702.39 was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 02-Capital Acct. dated May 23, 2016 in the amount of $1,854.84 was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

6.  Director’s Report: See attached.

7.  Personnel Actions: Schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

8.  Correspondence: None received

9.  Unfinished Business:

a. South basement: Triton Construction sent out contracts for the contractors that will be doing the basement renovations.

b. Update of library’s website: James Hartman met with the director and the librarians involved in maintaining the library’s website to give them a tutorial on Word Press and answer questions regarding the website’s format.

10.   New Business:

a. Program Stats: The board reviewed the program stats.

b. Nannies: For the safety of the children, the board suggested changing the procedure when parents sign their children up for programs. It was decided that parents give the name of the caregiver who will be responsible for that child and only said person whose name was given may enter the program with said child.

11.  Executive Session:  Executive Session began at 8:40 p.m. and ended at 8:48 p.m.

12.  Date of Next Board Meeting:  June 27, 2016 at 7:45 p.m.

Upon motion of Ralph J. Reissman and seconded by Ray Duran, the Board voted unanimously to adjourn at 9:00 p.m.

 

JUNE 27th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

Absent: Owen M. Rumelt with prior notice.

Guests:  No public in attendance.

  1. The meeting was called to order at 7:53 p.m. The Pledge of Allegiance was recited.
  2. Public Comments: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the May 23, 2016 meeting were approved as amended upon a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 681 dated June 27, 2016 in the amount of $318,869.84 was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No. 03-Capital Acct. dated June 27, 2016 in the amount of $39,332.58 was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Personnel Actions: Schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  8. Correspondence: None received.
  9. Unfinished Business:
  10. South basement: Fireproofing was just completed.
  11. Update of library’s website: The updated version of the library’s website should be completed within the next two weeks.
  12. New Business:
  13. Program Stats: The board reviewed the program stats.
  14. Courtesy card to library founding member: Issuing an honoree card to founding member Beatrice Cohen was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  15. Replacement of fiber switch in IT room: Replacing the fiber switch in the IT room was approved on a motion made by Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  16. Executive Session:  Executive Session began at 8:49 p.m. and ended at 8:50 p.m.
  17. Date of Next Board Meeting:  July 18, 2016 at 7:45 p.m.

Upon motion of Ralph J. Reissman and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:51 p.m.

JULY 18th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, Regina Mascia, & Dorothy Mascia.

1. The meeting was called to order at 7:49 p.m. The Pledge of Allegiance was recited.

2. Owen M. Rumelt reaffirmed his term as trustee until June 30, 2021.

3. Reorganizational meeting:

a.  Election of Officers: A motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to nominate the following members for the positions of President, Vice-President and Secretary; President: Kathleen Dunne; Vice-President: Ray E. Duran; Secretary: Ralph Reissman. The motion was unanimously approved by the Board.

b. Selection of bank, attorney, labor consultant, auditor, treasurer and newspapers, the following entities and/or individuals were nominated:
Bank: Capital One Bank
Attorney: Peter Fishbein; Bee, Ready, Fishbein, Hatter & Donovan, LLP
Labor Consultant: John Regan
Auditor: Baldessari & Coster, LLP
Treasurer: Michael Tomicich
Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Post, Chief &
Wall St. Journal.
The selection was made on a motion by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

c.  Board meeting dates: Board meeting dates for 2016-2017 were approved   upon a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

4.  Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.

5.  Minutes of Prior Meeting: Minutes of the June 27, 2016 meeting were approved, as amended, upon motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

6.  Treasurer’s Report: The treasurer’s report was approved upon motion of Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

7.  Approval of Warrant No. 682 & Warrant No.4 – Capital Acct: Warrant No. 682 dated July 18, 2016 in the amount of $203,737.41 was approved on motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board. Warrant No. 4 -Capital Acct. dated July 18, 2016 in the amount of $55,303.17 was approved on motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

8.  Director’s Report: See attached.

9.  Schedule of Personnel Actions: Personnel Actions were approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

10.  Correspondence: There was no correspondence.

11. Unfinished Business:

a. South Basement Renovations: The sheetrock was delivered last week and is currently being installed. Renovations are moving along slowly. The director stated that the fines are hefty for the construction company if not completed by the deadline.b. Library Website: The director reported that the library’s updated website will be up and running on September 12, 2016.

12. New Business:

a. Program Stats: The board reviewed the programs stats and were unhappy with the format. Kathy Dunne offered to take an excel class to assist but the director mentioned that staff is working on changing the format as the board has instructed and are awaiting instruction from Plymouth Rock. The board would also like cost and attendance to be included in the new format.

b. 2016 Library Closings: The calendar for the 2017 Library closings was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.c. Dissolution of ALIS: A motion made by Owen M. Rumelt to oppose the two-part resolution stating that upon due consideration of the proposed amendment to the ALIS By-laws and the proposed Plan of Dissolution of the ALIS Corporation, by voting against said proposals; and appointed Library Director, Regina Mascia, as its representative to vote accordingly on their behalf at the meeting of the morning meeting of the Directors of ALIS Member Libraries on Thursday, Sept. 15, 2016. This motion was seconded by Ralph Reissman. The motion was unanimously approved by the board.

13.  Executive Session: Executive Session began at 8:40 p.m. and ended at 8:44 p.m.

14.  Date of Next Board Meeting: August 22, 2016 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:45 p.m.

August 22nd, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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PERSONNEL ACTIONS

AGENDA
Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt,  Regina Mascia & Dorothy Mascia.Absent with prior notice: Lenny Zehnwirth,

  1. The meeting was called to order at 7:58 p.m. The Pledge of Allegiance was recited.
  2. Public Comments: No member of the public attended the meeting, nor were there any written comments to discuss
  3. Minutes of Prior Meeting: Minutes of the July 18, 2016 meeting were approved, as amended, upon a motion made by Owen M. Rumelt and seconded by Ralph J. Reissman. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion of Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 682A, 683 & Warrant No. 5-Capital Acct: Warrant No 62A dated July 18, 2016 in the amount of $8464.63 was approved on a motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No. 683 dated August 22, 2016 in the amount of $192,467.67 was approved on motion of Ralph Reissman and seconded by Ray Duran. Warrant No. 5-Capital Acct. dated August 22, 2016 in the amount of $1,563.33 was approved on a motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: Personnel Actions were approved on a motion made by Ralph J. Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  8. Correspondence: There was no correspondence.
  9. Unfinished Business:
    a.  South Basement Renovations: The construction is moving along with an estimate completion date of October 5, 2016.
  10. New Business:
    a.  Program Stats: The Baors is very happy with the new format of the program stats and room usage calendar.
    b.  Lost & paid refunds: On  a motion made by Owen M. Rumelt and seconded by Ralph J. Reissman there will not be any refunds on lost items previously paid for.  This policy will go in effect beginning on October 1, 2016.  The motion was unanimously approved by the board.
    c.  Minimum charge for credit cards: Discussions tabled for the September board meeting.
    d.  Photocopying refunds: On a motion made by Ralph J. Reissman  and seconded by Owen M. Rumelt there will not be any refunds on monies lost in the fax/printer/scanner/photocopying machine.  This policy will go in effect beginning on October 1, 2016.  The motion was unanimously approved by the board.
    e.  Discarding unpaid/paid damaged items: On a motion made by Ray Duran and seconded by Ralph J. Reissman, all unpaid/paid damaged items will be kept for one month then will be discarded.  This policy will go in effect beginning on October 1, 2016.  The motion was unanimously approved by the board.
    f.  Rotary dinner: The Central Nassau County Rotary Association is making a $7,500 donation to the West Hempstead Public Library from proceeds of this year’s Rotary dinner in Regina Mascia’s name being that she was an honoree at said dinner.
  11. Executive Session: Executive Session began at 8:47 p.m. and ended at 8:53 p.m.  The board would like the Director to try to get her vacation time down to 3 weeks by June 30, 2017 and down to 2 weeks by June 30, 2018.
  12. Date of Next Board Meeting: September 28, 2016 at 7:45 p.m.Upon motion of Owen M. Rumelt and seconded by Ralph J. Reissman, the Board voted unanimously to adjourn at 8:55 p.m.

SEPTEMBER 28th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Lenny Zehnwirth. Regino Mascia, & Dorothy Mascia

  1. The meeting was called to order at 7:53 m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the August 22, 2016 meeting were approved upon motion made by Ralph Reissman and seconded by Owen M. Rumelt The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was tabled for the October board meeting.
  5. Approval of Warrant 684 & Warrant No.6 – Capital Acct: Warrant No. 684 dated September 28, 2016 in the amount of $236,871.74 wets approved on motion of Ray Duran and seconded by Lenny Zehnwirth. Warrant No. 5 -Capital Acct. dated September 28 2016 in the amount of $139,822.25 was approved on motion of Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  6. Director’s Report: See Attached
  7. Schedule Of Personnel Actions: Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  8. Correspondence: There was no correspondence.
  9. Unfinished Business:
    1.  South Basement Renovations: The construction is moving along with an estimate completion date of October 19,2016
    2.  Minimum charge for credit cards: On a motion made by Lenny Zehnwirth and seconded by Ralph Reissman, the minimum charge for credit cards will be $5.00. This policy will go in effect on November 1, 2016. The motion was unanimously approved by the board.
  10. New Business:
    1. Program Stats: The program stats were reviewed.
    2. Proposal for computer wiring for south basement: On a motion mode by Owen Rumelt and seconded by Lenny Zehnwirth, Versa-Tel lnc. was approved to install the wiring tor the computers for the south basement. The motion was unanimously approved by the board.
    3. Photocopier for back office: A motion to purchase a new photocopier for the technical services office was made by Ralph Reissman ‹and seconded by Lenny Zehnwirth. The motion was unanimously approved by the board.
    4. Proposal for in-house server equipment: Tabled for the October board meeting.
    5. Camera proposal: Subject to revision by library Email vote will be taken by board to confirm approval of revised contract.
    6. Jan 2, 2017— A motion to close the library on January 2, 2017, as it is a recognized New York state holiday, was made by Ralph Reissman and seconded by Lenny The motion was unanimously approved by the board.
    7. IRS- The board instructed the director to the have the library’s treasurer respond to the IRS explaining the delayed filing of the 2014 1096 & 099
  11. Executive Session: Executive Session began at 8:57 p.m. and ended at 8:59.
  1. Date of Next Board Meeting: October 26, 2016 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourned  9:02 p.m.

.

OCTOBER 26th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES & PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ray Duran, Lenny Zehnwirth, Ralph Reissman, Regina Mascia.

Absent with notice: Owen M. Rumelt, Dorothy Mascia. Also attending were Benet Manu of Osmosis Development and the Library’s auditor, Al Coster.

 

  1. The meeting was called to order at 7:58 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the September 28, 2016 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board. The Treasurer’s Report for August 2016 as amended was approved by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 685 and 07-Capital Account: Warrant No. 685 dated October 26, 2016 in the amount of $212,175.57 was approved on motion of Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Warrant No. 07-Capital Account in dated October 26, 2016 in the amount of $218,807.40 was approved on a motion of Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  6. Director’s Report: Regarding the South Basement project, the Director reported that due to an error by the supplier, the Carrier Corporation, the condenser unit for the project was never manufactured. The condenser is now scheduled to ship on November 28, 2016. Regarding the HVAC controls for the South Basement project, the engineers wanted to install a new HVAC system because it was more “high-tech.” However, the Board voted to maintain the current FX HVAC system because the “high-tech” system require a new service contract with a new vendor, and the “high tech” system is proprietary (meaning there is only one company which could service it, which is a disadvantage when service is required).
  7. Schedule of Personnel Actions: The change of Georgina Guagenti from part-time clerk to permanent status, and the change in salary for Melanie Mignano, who had reached Adult Page age, was approved by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  8. Correspondence: There was no correspondence.
  9. Unfinished Business:

(a) South Basement Renovations. Aside from the issues reported in the Director’s Report       (see above), everything else is on track to complete the project.

(b) Proposal for in-house server equipment. Mr. Benet Manu of Osmosis Development explained the need for a new server for the Library’s computer systems. The Library has over fifty (50) computers, which required a unified server to maintain uniform control, for improved security, for centralized storage, and a central anti-virus program, all of which ALIS approves. It would be disadvantageous for the Library to retain the services of a second vender, since Osmosis Development performs troubleshooting services under its basic contract, and would have to advise a second vendor of any problems, which would then have to perform the repairs or corrections to the computer system. Upon motion by Ralph Reissman and seconded by Lenny Zehnwirth, the Board voted unanimously to contract with Osmosis Development to install the new server.

  1. New Business:

(a) Program Statistics were reviewed.

(b) Al Coster, the Library’s auditor, presented the 2015-16 Audit.  Mr. Coster stated that the Library is in healthy fiscal condition.

(c) Revised Investment Policy.  Upon motion by Ray Duran and seconded by Ralph Reissman, the revised Investment Policy was unanimously approved by the Board.

(d) Versa-Tel proposal. Upon motion by Ralph Reissman and seconded by Lenny Zehnwirth, the Board unanimously approved Versa-Tel’s proposal to install an upgraded security system.

  1. Executive Session: There was no Executive Session.
  2. Date of Next Board Meeting: November 16, 2016 at 7:45 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ray Duran, the Board voted unanimously to adjourn at 9:31 p.m.

 

Respectfully submitted,

Ralph J. Reissman, Secretary

NOVEMBER 16th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS

AGENDA
Present:  Owen M. Rumelt, Ray Duran, Ralph Reissman, Regina Mascia & Dorothy Mascia.
Absent with notice:  Kathy Dunne, Lenny Zehnwirth.

  1. The meeting was called to order at 7:53 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the October 26, 2016 meeting were approved, as amended, upon motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was tabled for the December meeting upon motion of Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 686 and 08-Capital Account: Warrant No. 686 dated November 16, 2016 in the amount of $391,131.51 was approved on motion of Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.  Warrant No. 08-Capital Account in dated November 16, 2016 in the amount of $1,115.00 was approved on a motion of Owen M. Rumelt and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  6. Director’s Report:  The walk through/punch list was done on November 15, 2016. The new AC unit is expected to be shipped on November 28, 2016.
  7. Schedule of Personnel Actions: A motion to approve Personnel Actions was made by Ralph Reissman and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  8. Correspondence: There was no correspondence.
  9. Unfinished Business:
  • South Basement Renovations. See Director’s Report above.
  1. New Business:

(a)  Program Statistics were tabled for the December board meeting on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

(b)  Ray Duran will attend the annual NLS Trustee meeting on December 5, 2016 on behalf of the West Hempstead Public Library Board of Trustees.

(c)  Revised Code of Ethics & Conflicts of Interest Policy was table for the December board meeting on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

  1. Executive Session:  The Executive Session began at 8:22 p.m. and ended at 8:30 p.m.
  2. Date of Next Board Meeting:  December 14, 2016 at 7:45 p.m.

Upon motion of Ralph Reissman and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:33 p.m.

DECEMBER 14th, 2016
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
No PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Ralph Reissman, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:54 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the November 16, 2016 meeting were approved upon motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report for the month of October was approved upon motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. The treasurer’s report for the month of November was approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 687 and 09-Capital Account: Warrant No. 687 dated December 14, 2016 in the amount of $205,084.13 was approved on motion of Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Warrant No. 09-Capital Account dated December 14, 2016 in the amount of $66,651.52 was approved on a motion of Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  6. Director’s Report:  The director had nothing new to report.
  7. Schedule of Personnel Actions: There were no personnel actions this month.
  8. Correspondence: The IRS sent a letter requesting more time to review the filing of the 2014 1096 & 1099 tax forms.
  9. Unfinished Business:
  • South Basement Renovations. The director expressed her displeasure to the engineer regarding not being consulted when he choose the HVAC system for the new renovation. It will cost no more than $7,500 to make the new system compatible with the current system.
  • Revised Code of Ethics & Conflicts of Interest Policy was tabled for the January board meeting on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  1. New Business:(a) NLS Member library support for fiscal years 2017 and 2018. A motion to approve NLS member library support of $19,212 was made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

(b)  Kathy Dunne will attend the NLS Trustee Roundtable on January 24, 2017.

(c)  Change order #1-additional sprinkler head. A motion to approve change order #1-additional sprinkler head was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.

(d) Change order #2-purchase of additional Krystal board. A motion to approve change order #2-purchase of additional Krystal board was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

(e)  Program Statistics will be reviewed by board president at a later date.

  1. Executive Session:  The Executive Session began at 8:32 p.m. and ended at 8:34 p.m.
  2. Date of Next Board Meeting:  January 18, 2017 at 7:45 p.m.

Upon motion of Ralph Reissman and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:35 p.m.