JANUARY 18th, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Ralph Reissman, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:52 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the December 14, 2016 meeting were approved as amended upon a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 688 and 10-Capital Account: Warrant No. 688 dated January 18, 2017 in the amount of $281,621.03 was approved on motion of Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Warrant No. 10-Capital Account dated January 18, 2017 in the amount of $300.00 was approved on a motion of Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  6. Director’s Report:  See attached.
  7. Schedule of Personnel Actions: The personnel actions were approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  8. Correspondence: No correspondence was received.
  9. Unfinished Business:
    (a) South Basement Renovations. The director stated that a punch list was made and is hoped to be completed by the end of February.
    (b) Revised Code of Ethics & Conflicts of Interest Policy. The revised Code of Ethics & Conflicts of Interest Policy was approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  1. New Business:
    (a) Change order #3-change over to FX system. A motion to approve change order #3- change over to FX system in the amount of $2,785.94 was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    (b)  Resource sharing code. A motion to approve the resource sharing code was made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
    (c)  Updated policy against bully, harassment and discrimination. A motion to approve the updated policy against bullying, harassment, and discrimination was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    (d)  Program Statistics were reviewed.
  1. Executive Session:  The Executive Session began at 8:33 p.m. and ended at 8:50 p.m.
  2. Date of Next Board Meeting:  February 15, 2017 at 7:00 p.m.

Upon motion of Lenny Zehnwirth and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:52 p.m.

FEBRUARY 15th, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Ralph Reissman, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:05 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the January 18, 2017 meeting were approved as amended upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was waived since it was unavailable at this time due to the treasurer’s hospitalization.
  5. Approval of Warrant No. 689 and 11-Capital Account: Warrant No. 689 dated February 15, 2017 in the amount of $241,285.59 was approved on motion of Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Warrant No. 11-Capital Account dated February 15, 2017 in the amount of $44,000.00 was approved on a motion of Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  6. Director’s Report:  The director mentioned that Manny and Irene Martinez made a generous donation to The Friends of the West Hempstead Public Library that Mr. Martinez’ employer, The Rockefeller Group  matched.
  7. Schedule of Personnel Actions: The personnel actions were approved on a motion made by Owen M. Rumelt and seconded by Ray Duran.  The motion was unanimously approved by the Board.
  8. Correspondence: The board reviewed the approved payroll certification from Nassau County Civil Service Commission and also a letter from the IRS asking for additional time to review our account.
  9. Unfinished Business:
  • South Basement Renovations. The director stated that there are some HVAC issues that are being worked out.
  1. New Business:

(a) Versa-Tel digital camera proposal. The camera proposal was tabled until the   March board meeting.

(b) LED lighting project. A motion to approve the LED lighting project in the amount of $150,000 was made by Ralph J. Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.

(c)  Program Statistics were reviewed.

  1. Executive Session:  The Executive Session began at 7:35 p.m. and ended at 7:47 p.m.
  2. Date of Next Board Meeting:  March 22, 2017 at 7:45 p.m.

Upon motion of Lenny Zehnwirth and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:52 p.m.

MARCH 22, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Ray Duran, Owen Rumelt, Lenny Zehnwirth, Ralph Reissman, Regina Mascia.  Absent with notice:  Dorothy Mascia.  Also present was Michael D’Antoni of Versa-Tel to describe the contract for the upgraded video security system.

  1. The meeting was called to order at 7:48 p.m.  The Pledge of Allegiance was recited.

 

  1. Public Comment: No members of the public attended, therefore, no period of public discussion was held.

 

  1. Minutes of Prior Meeting: Minutes of the February 15, 2017 meeting were approved upon motion made by Ralph Reissman and seconded by Owen Rumelt.  The motion was unanimously approved by the Board.

 

  1. Treasurer’s Report: The January Treasurer’s Report was approved upon motion of Owen Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board. The February Treasurer’s Report was approved upon motion of Owen Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.

 

  1. Approval of Warrant No. 690: Warrant No. 690 dated March 22, 2017 was approved on motion of Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.

 

  1. Director’s Report:  There was no written Director’s Report.

 

  1. Schedule of Personnel Actions: The motion to approve Personnel Actions was approved on motion of Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.

 

  1. Correspondence: There was no correspondence to report.

 

  1. Unfinished Business

A.South Basement Renovations. Director Mascia reported that she convened a meeting of all contractors, engineers and the architect to resolve the HVAC system in the South Basement.  The old system and the new system will be coordinated to operate properly.

B.Versa-Tel Digital Camera Proposal. Director Mascia confirmed that two contractors, in addition to Versa-Tel, were requested to provide proposals for an upgraded video security system.  Neither contractor besides Versa-Tel submitted bids.  The Board’s conclusion was that Versa-Tel’s proposal included all required equipment, materials and labor to complete the project successfully.  The motion to approve the contract for upgraded video security was approved by Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.

 

  1. New Business

A. Approval of 2017/2018 Library Budget. The motion to approve the 2017/2018 Library Budget was approved by Owen Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.

B. Board Attendance at Rotary Dinner. The Board discussed which Board Member(s) will attend the Rotary Dinner, no determination was yet made.

C. Purchase Chairs for Community Room 3. The motion to approve the contract to purchase chairs for Community Room 3 was approved by Ray Duran and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.

D. Proposed 2017 Schedule for Library Trustees at NLS Board Meetings. The Board reviewed the dates for the NLS meeting.  No determination was yet made which Board member(s) will attend.

E.  In-House Use of Computer Tablets. Discussion was held regarding the possible use of unused computer tablets.  Director Mascia will investigate the policies of other libraries, and so the issue was tabled.

F. Program Statistics. Program Statistics were reviewed.

G.The Albany Annual Report for Public and Association Libraries was reviewed. The motion to approve the Albany Report was made by Ray Duran and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.

 

  1. Executive Session: Executive Session began at 9:12 p.m.A.Personnel Issues.  No personnel actions were taken.

 

The Executive Session ended at 9:19 p.m.

 

  1. Date of Next Board Meeting: April 26, 2017 at 7:45 p.m.

 

Upon motion of Owen Rumelt, seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 9:24 p.m.

 

Respectfully submitted,
Ralph J. Reissman, Secretary

 

 

APRIL 26, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Ralph Reissman

  1. The meeting was called to order at 7:46 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: Ester Visaya-Ramada. Ms. Visaya-Ramada stated that she loves the library and using its services but while using the public computer #5 the other evening she was disturbed by a foul odor. She reported it to the librarian on duty who was aware of the odor and moved Ms. Visaya-Ramada to another computer. The director will look into Ms. Visaya-Ramada’s complaint.
  3. Minutes of Prior Meeting: Minutes of the March 22, 2017 meeting were approved upon a motion made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 691 dated April 26, 2017 in the amount of $254,755.51 was approved on motion of Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report:  The director, Regina Mascia and Board President, Kathy Dunne will attend the budget presentation on May 9
  7. Schedule of Personnel Actions: The personnel actions were approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  8. Correspondence: The board received a letter from Sharon Ellerton regarding damaged books. A discussion ensued and the library director will contact Mrs. Ellerton in regards to her letter.
  9. Unfinished Business:
  • South Basement Renovations. The director stated that the work in the south basement is complete and the final payment will be made next month.
  • In-house use of computer tablets. Discussions on in-house use of computer tablets was tabled for the May board meeting.
  1. New Business:

(a) Rosemary Sena’s retirement party. The director notified the board of the date of Rosemary Sena’s retirement party.

(b)  Program Statistics were reviewed. The board discussed that it looks like a lot of work is put into doing the program stats and maybe through excel there may be a way to make the format more concise and simpler so that it will fit better on a page.

  1. Executive Session:  The Executive Session began at 8:24 p.m. and ended at 8:34 p.m. Upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth, part time service will be prorated based on hours worked relative to a 35 hour week (the same method as NYS Retirement System). The motion was unanimously approved by the Board.
  2. Date of Next Board Meeting:  May 26, 2017 at 7:45 p.m.

Upon motion of Ray Duran and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:36 p.m.

MAY 22, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Owen M. Rumelt, Ray Duran, Regina Mascia & Dorothy Mascia.
Absent with prior notice: Ralph Reissman & Lenny Zehnwirth
Guest: Erik Pierson

  1. The meeting was called to order at 7:50 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: Mr. Pierson brought to the library’s attention that there are some damaged slats to the fence that the library’s property and the Pierson’s property share. The library director thanked Mr. Pierson for his attendance and said that the library was already looking into repairing the damaged slats and that it will be completed within the next few weeks.
  3. Minutes of Prior Meeting: Minutes of the April 26, 2017 meeting were approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 692 dated May 22, 2017 in the amount of $237,251.72 was approved on motion of Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No. 12 –Capital Acct. dated May 22, 2017 in the amount of $19,750.91 was approved on motion of Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report:  See attached.
  7. Schedule of Personnel Actions: The personnel actions were approved on a motion made by Ray Duran and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  8. Correspondence: The board received a letter from the IRS asking for additional time to review our account.  The board received a letter from the West Hempstead Chamber of Commerce asking that the library join the organization not knowing that the library had just recently become a member.
  9. Unfinished Business:
  • South Basement Renovations. See Director’s report.
  • In-house use of computer tablets. Discussions on in-house use of computer tablets was tabled for the June board meeting.
  1. New Business:

(a) Al Coster retainer agreement for 2016/17 audit. The board requested that the retainer agreement be sent to the library’s attorney, Peter Fishbein, for review.

(b)  Program Statistics. President Kathy Dunne was going to review the new format of the program statistics that was received.

(c) Transfer of funds. On a motion made by Owen M. Rumelt and seconded by Ray Duran the following transfer of funds were approved: $107.72 from adult programs to the postage account, $300.00 from children’s e-books to the children’s audiobooks account, $6,000.00 from adult CDs to the security account, $4,000.00 from adult DVDs to the security account and $1,000.00 from adult video games to the security account. The motion was unanimously approved by the Board.

(d) NYLA membership. Discussions on NYLA membership has been tabled for the June board meeting.

(e) Program registration. While some programs and registration may fall on or during religious holidays, the library does its best to accommodate our patrons as much as we can.

(f) New program- Music and Memory. The director highlighted a new program that librarian, Cindy Nielsen is introducing called “Music & Memory” which is geared to help with Dementia, Alzheimer’s and cognitive deficiencies.

  1. Executive Session:  The Executive Session began at 8:38 p.m. and ended at 8:39 p.m.
  2. Date of Next Board Meeting:  June 26, 2017 at 7:45 p.m.

Upon motion of Ray Duran and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:40 p.m.

JUNE 26, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
No PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Owen M. Rumelt, Ray Duran, Ralph Reissman & Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:51 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting.
  3. Minutes of Prior Meeting: Minutes of the May 22, 2017 meeting were approved as amended upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 693 dated June 26, 2017 in the amount of $312,338.89 was approved on motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No. 13 –Capital Acct. dated June 26, 2017 in the amount of $44,712.68 was approved on motion of Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report:  See attached.
  7. Schedule of Personnel Actions: There were no personnel actions.
  8. Correspondence: The board received a letter from the IRS stating that after reviewing our account they found that we showed reasonable cause for filing our returns late and will not be charged the penalty. The library also received a donation from John and Mimi vanDyke in remembrance of our previous children’s librarian, Jocklyn Carter.
  9. Unfinished Business:
  • South Basement Renovations. See Director’s report.
  • In-house use of computer tablets. The in-house use of computer tablets and laptop policy was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  • Baldessari & Coster retainer agreement for 2016/17 audit. A motion to approve Baldessari & Coster’s retainer agreement for 2016/17 audit was made by Lenny Zehnwirth and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  • NYLA membership. Discussions on NYLA membership has been tabled for the June board meeting.
  1. New Business:

(a) 2017-2020 NYS Construction grant application paperwork. A motion to approve the 2017-2020 NYS Construction grant application paperwork was made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.

(b) Library 50th anniversary celebration. The next meeting discussing the library’s 50th anniversary celebration will take place on July 6, 2017.

(c)  Program Statistics. President Kathy Dunne was going to review the new format of the program statistics that was received.

(d) Director’s vacation carry over. A motion to approve the director carrying over 3 weeks and 2 days into next year was made by Ralph Reissman and seconded by Ray E. Duran. The motion was unanimously approves by the Board.

  1. Executive Session:  The Executive Session began at 8:39 p.m. and ended at 8:41 p.m.
  2. Date of Next Board Meeting:  July 18, 2017 at 7:45 p.m.Upon motion of Ray Duran and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 8:40 p.m.

JULY 18, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Lenny Zehnwirth, Ralph Reissman, Owen M. Rumelt, Regina Mascia, & Dorothy Mascia.

Absent with prior notice: Ray Duran

  1. The meeting was called to order at 7:51 p.m. The Pledge of Allegiance was recited.
  2. Kathleen Dunne reaffirmed her term as trustee until June 30, 2022.
  3. Reorganizational meeting:
    a. Election of Officers: A motion made by Owen M. Rumelt and seconded by Ralph J. Reissman to nominate the following members for the positions of President, Vice-President and Secretary; President: Kathleen Dunne; Vice-President: Ray E. Duran; Secretary: Ralph Reissman. The motion was unanimously approved by the Board.
    b. Selection of bank, attorney, labor consultant, auditor, treasurer and newspapers, the following entities and/or individuals were nominated:
    Bank: Capital One BankAttorney: Peter Fishbein; Bee, Ready, Fishbein, Hatter & Donovan, LLP
    Labor Consultant: John Regan
    Auditor: Baldessari & Coster, LLP
    Treasurer: Michael Tomicich
    Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Post, The Chief & Wall St. Journal.
    The selection was made on a motion by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
    c. Board meeting dates: Board meeting dates for 2017-2018 were approved as amended upon a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  4. Public Comment:  No members of the public attended the meeting, nor were there any written comments to discuss.
    1. Minutes of Prior Meeting: Minutes of the June 26, 2017 meeting were approved, as amended, upon motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    2. Treasurer’s Report: The treasurer’s report was approved upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
    3. Approval of Warrant No. 694: Warrant No. 694 dated July 18, 2017 in the amount of $242,921.86 was approved on motion of Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    4. Director’s Report:  See attached Page 1 and Page 2.
    5. Schedule of Personnel Actions: Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
    6. Correspondence: Rosemary Sena sent a thank you for the flower arrangement that the board sent upon her retirement.
    7. Unfinished Business:
      a.50th Anniversary celebration: Director Regina Mascia gave the board an update stating that committee members sent out letters to community businesses as well as vendors that service the library asking for donations or for them to sponsor a hole for the miniature golf course that will be set up for the celebration.
    8. New Business:
      a. 2018 Library Closings: The calendar for the 2018 Library closings was tabled for the August board meeting.
      b. Revision of dress code & staff ID policy: The revision of the dress code and staff ID policy was approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
      c. Transfer funds from Programs-Outreach to postage: The transfer of $300 from the program-outreach account to the postage account was approved on a motion by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
      d. Library program highlight: The board suggested that the library write something up and submit it to the Herald.
      e. Amnesty week: Amnesty week was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman with a $5.00 maximum forgiveness. The motion was unanimously approved by the Board.
      f. Program stats: The board is impressed with changes in the library’s programming.
    9. Executive Session:  Executive Session began at 8:54 p.m. and ended at 9:01 p.m.
    10. Date of Next Board Meeting:  August 22, 2017 at 7:45 p.m.

    Upon motion of Lenny Zehnwirth and seconded by Owen M. Rumelt, the Board voted unanimously to adjourn at 9:02 p.m.

 

 

 

AUGUST 22, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Lenny Zehnwirth, Ray Duran, Regina Mascia, & Dorothy Mascia.
Absent with prior notice: Ralph Reissman & Owen M. Rumelt

  1. The meeting was called to order at 7:55 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the July 18, 2017 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion of Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 695: Warrant No. 695 dated August 22, 2017 in the amount of $245,489.58 was approved on motion of Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No. 14-Capital Acct dated August 22, 2017 in the amount of $5,132.09 was approved on motion of Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report:  See attached.
  7. Schedule of Personnel Actions: Personnel Actions were approved on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  8. Correspondence: No correspondence was received.
  9. Unfinished Business:
  10. 50th Anniversary celebration: Director Regina Mascia updated the board members on the mini golf holes that were purchased and mentioned who the holes were purchased by.
  11. 2018 Library closing dates: 2018 Library closing dates were approved on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  12. Transfer of funds to the Capital Acct: A motion to transfer $150,000 for the lighting project to the Capital Account from the General Account was made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  13. New Business:
  14. 2017/18 Board meeting dates: The 2017/18 Board meeting dates were approved, as amended, on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  15. Transfer funds from Programs and Adult books to Travel expense: The transfer of $1000 from the adult program expense and $1000 from the adult book expense to the travel expense was approved on a motion by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  16. Program stats: The board received the current program stats.
  17. Executive Session:  Executive Session began at 8:46 p.m. and ended at 8:52 p.m.
  18. Date of Next Board Meeting:  Monday, September 25, 2017 at 7:45 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:53 p.m.

SEPTEMBER 25, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
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AGENDA

Present:  Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Regina Mascia, & Dorothy Mascia.

Absent with prior notice: Lenny Zehnwirth

  1. The meeting was called to order at 7:20 p.m. The Pledge of Allegiance was recited.
  2. Executive Session: Executive Session began at 7:21 p.m. and ended at 7:37 p.m.
  3. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  4. Minutes of Prior Meeting: Minutes of the August 22, 2017 meeting were approved upon motion made by Ray Duran and seconded by Kathy Dunne. The motion was unanimously approved by the Board.
  5. Treasurer’s Report: The treasurer’s report was approved upon motion of Ralph Reissman and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  6. Approval of Warrant No. 696 & No.15- Capital Acct: Warrant No. 696 dated September 25, 2017 in the amount of $235,311.73 was approved on motion of Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No.15-Capital Acct dated September 25, 2017 in the amount of $490.20 was approved on motion of Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  7. Director’s Report:  The director updated the board on the status of employees who are out on sick leave.
  8. Schedule of Personnel Actions: None.
  9. Correspondence: No correspondence was received.
  10. Unfinished Business:
  11. 50th Anniversary celebration: Director Regina Mascia updated the board members on the status of the Anniversary celebration and noted that employees were having a hard time getting donations from community businesses.
  12. New Business:
  13. Transfer of funds from General Account to Capital Acct: A retroactive motion made by Ray Duran and seconded by Ralph Reissman to approve transfer of expenses for security system paid out of General Fund to Capital Fund as of June 30, 2017. Total amount of transfer $52,832.10. The motion was unanimously approved by the Board.
  14. Transfer of funds: A motion to transfer $2,000 from J Books to J Programs, $2,000 from Adult books to Outreach program, and $2,000 from YA books to YA Programs was made by Ray Duran and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  15. Conflict of Interest Policy: The board members reaffirmed the library’s Conflict of Interest Policy.
  16. Program stats: The board received the current program stats.
  17. Date of Next Board Meeting:  Monday, October 30, 2017 at 7:00 p.m.

Upon motion of Owen M. Rumelt and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:43 p.m.

OCTOBER 30, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS & Director’s Report

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Lenny Zehnwirth, Regina Mascia, & Dorothy Mascia.

Guests: Elaine Russo and Donna Lillie from Sterling National Bank

  1. The meeting was called to order at 7:05 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: Elaine Russo and Donna Lillie from Sterling National Bank were at the meeting to discuss the banking opportunities that Sterling National Bank can offer to the library.
  3. Minutes of Prior Meeting: Minutes of the September 25, 2017 meeting were approved upon motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion by Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 697 & No.16- Capital Acct: Warrant No. 697 dated October 30, 2017 in the amount of $245,662.38 was approved on motion by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No.16-Capital Acct dated October 30, 2017 in the amount of $379.07 was approved on motion by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report:  The director reported that the 50th Anniversary celebration was a success with an overwhelming outpour from the community. The board expressed that they were very appreciative of the hard work that the library staff and the Friends members put into making the Anniversary as successful as it was and noted that without them it would not have been possible. They thanked them for their time and dedication.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: No correspondence was received.
  9. Unfinished Business:
  10. New Business:
  11. Approval of 2016/17 audit: Tabled for the November board meeting.
  12. Program stats: The board received the current program stats and are pleased with the scheduling and will no longer need to review monthly reports.
  13. Date of Next Board Meeting:  Monday, November 20, 2017 at 7:00 p.m.

Upon motion by Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:00 p.m.

NOVEMBER 20, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS & Director’s Report

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Lenny Zehnwirth, Regina Mascia, & Dorothy Mascia.

Guests: Al Coster of Baldessari & Coster LLP

  1. The meeting was called to order at 7:06 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: Al Coster of Baldessari & Coster presented the library board with the 2016/17 Annual Audit.
  3. Minutes of Prior Meeting: Minutes of the October 30, 2017 meeting were approved upon motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion by Owen M. Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 698 & No.17- Capital Acct: Warrant No. 698 dated November 20, 2017 in the amount of $225,180.77 was approved on motion by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board. Approval of Warrant No.17-Capital Acct dated November 20, 2017 in the amount of $920.00 was approved on motion by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: The schedule of Personnel Actions were approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  8. Correspondence: No correspondence was received.
  9. Unfinished Business:
    a) Approval of 2016/17 audit: The 2016/17 Audit was approved on a motion made by Owen M. Rumelt and seconded by Ray E. Duran. The motion was unanimously approved by the Board.
  10. New Business:
    a) Conference and Professional Activities Policy: The Conference and Professional Activities Policy was approved as amended on a motion made by Ralph Reissman and seconded by Ray E. Duran. The motion was unanimously approved by the Board.b) Attendance at Annual NLS Trustee meeting: Ray Duran will attend the annual NLS Trustee meeting on December 4, 2017 on behalf of the library board. Director Regina Mascia will attend as well.c) Library Outreach and Publicity: The director will look into outlets to improve Outreach services.d) Additional library LED lighting: The director stated that she would like to look into adding additional LED lighting in the stacks after the main library lighting project is completed.e) Community Room 1 & 2 floor replacement: The director stated that she eventually would like to replace the carpeting in community room 1 & 2 with flooring and has spoken with the architect who will look into pricing it out for the library.f) Change December board meeting date: The December board meeting will take place on Monday, December 18, 2017.g) Transfer funds from Outreach account to adult and bilingual programs: The Outreach librarian is requesting to transfer $1,000 each into the adult library programs account and the bilingual programs account. A motion to approve both transfers was made by Lenny Zehnwirth and seconded by Ray E. Duran. The motion was unanimously approved by the Board.h) Sterling National Bank: On a motion made by Owen M. Rumelt and seconded by Ray E. Duran, the board unanimously approved transferring all library funds from Capital One Bank to Sterling National Bank. Approval is subject to appropriate collective policy with timing of the relocation of bank at discretion of library by no later than March 31, 2018.

    i) NYS Paid Leave Act: The library will not be participating in the NYS Paid Leave Act
    at this time and will leave that for discussion for the upcoming contract.

  11. Executive session: Executive session began at 8:40 pm and ended at 8:42 pm.
  12. Date of Next Board Meeting: Monday, December 18, 2017 at 7:45 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:43 p.m.

DECEMBER 18, 2017
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS & Director’s Report

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Lenny Zehnwirth, Regina Mascia, & Dorothy Mascia.

Guests: Donna Lilli and Elaine Russo of Sterling National Bank

  1. The meeting was called to order at 7:53 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: Donna Lilli and Elaine Russo from Sterling National Bank came to answer any questions that the board may have regarding transferring funds.
  3. Minutes of Prior Meeting: Minutes of the November 20, 2017 meeting were approved upon motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion by Lenny Zehnwirth and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 699 & No.18- Capital Acct: Warrant No. 699 dated December 18, 2017 in the amount of $435,040.92 was approved on motion by Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No.18-Capital Acct dated December 18, 2017 in the amount of $9,025.03 was approved on motion by Ray Duran and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: The schedule of Personnel Actions were approved on a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  8. Correspondence: The board received a holiday card from the West Hempstead Historical Society.
  9. Unfinished Business:
  10. Community Room 1 & 2 floor replacement: The director stated that she eventually would like to replace the carpeting in community room 1 & 2 with flooring and has spoken with the architect who will look into pricing it out for the library.
  11. Sterling National Bank: On a motion made by Owen M. Rumelt and seconded by Ray E. Duran, the board unanimously approved transferring all library funds from Capital One Bank to Sterling National Bank. Approval is subject to appropriate collective policy with timing of the relocation of bank at discretion of library by no later than March 31, 2018.
  12. Palace Electrical: Palace Electrical submitted a work schedule as to the timeframe of the lighting project.
  13. New Business:
  14. Investment Policy update: On a motion made by Ralph Reissman and seconded by Ray Duran, the board unanimously approved the updated Investment Policy.
  15. Executive session: Executive session began at 8:47 pm and ended at 8:50 pm.
  16. Date of Next Board Meeting: Tuesday, January 23, 2018 at 7:45 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:53 p.m.