JANUARY 23, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Ralph Reissman, Ray Duran, Lenny Zehnwirth, Regina Mascia, & Dorothy Mascia.

Absent with prior notice: Owen M. Rumelt

  1. The meeting was called to order at 7:53 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the December 18, 2017 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion by Lenny Zehnwirth and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 700 & No.19- Capital Acct: Warrant No. 700 dated January 23, 2018 in the amount of $227,513.66 was approved on motion by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board. Approval of Warrant No.19-Capital Acct dated January 23, 2018 in the amount of $4,990.20 was approved on motion by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: None.
  9. Unfinished Business:
  10. Community Room 1 & 2 floor replacement: The director stated that the architect is still working on getting pricing for the library.
  11. Sterling National Bank: The board members present signed the signature cards needed to open the new accounts at Sterling National Bank.
  12. New Business:
  13. Maintenance Issues: The director presented the board with two estimates for repairs for the damage caused by the broken pipe. The director forwarded the estimates to the library’s attorney for review.
  14. Change order- #1 lighting project: The director notified the board of a change order for the lighting project. An inverter was purchased to convert AC electricity to DC electricity for battery backup. The cost of the inverter was $2700.00
  15. Date for budget meeting: The date for the budget meeting will be February 13, 2018 at 7pm.
  16. Executive session: Executive session began at 8:46 pm and ended at 8:49 pm.
  17. Date of Next Board Meeting: Tuesday, February 27, 2018 at 7:00 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:51 p.m.

FEBRUARY 27, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Ray Duran, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Lenny Zehnwirth

Guest: Michael Tomicich, Library Treasurer. Mr. Tomicich was present to discuss the proposed budget

  1. The meeting was called to order at 7:12 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the January 23, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ray Duran and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 701 & No.20- Capital Acct: Warrant No. 701 dated February 27, 2018 in the amount of $109,333.68 was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No.20-Capital Acct dated February 27, 2018 in the amount of $264,430.24 was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.

5a. Expenditure of funds for Rotary dinner: A motion to purchase tickets for the Rotary dinner was made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

  1. Director’s Report: STEM recently had a meeting and we were given an update that the equipment should be delivered in Oct/Nov and the program should start approximately Jan. 19, 2019. In regards to the lighting project- we are still waiting for the invertor boxes to be delivered and installed. Palace Electric is working on having a painter come and paint the locations that once held the high sconces.
  2. Schedule of Personnel Actions: None.
  3. Correspondence: The board received the library’s approved 2016/17 payroll certification from the Nassau County Civil Service Commission. The board received a thank you from the library for their contribution towards the library’s 50th Anniversary celebration.
  4. Unfinished Business:
    A. Community Room 1 & 2 floor replacement: The director stated that the architect is still working on getting pricing for the library on state contract.
  5. New Business:
    A. March board meeting date change: The March board meeting will be on Monday, March 19th at 7:45 pm.
    B.Transfer of funds from YA books to YA programs: The transferring of $2,000 from YA books to YA programs was approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
    C. Transfer of funds from Outreach programs to Museum passes: The transferring of $500 from Outreach programs to Museum passes was approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
    D. Attendance at Rotary dinner-Thursday, May 3, 2018: Kathy Dunne will check her availability to see if she can attend the Rotary dinner on May 3, 2018.
  6. Executive session: Executive session began at 8:31 pm and ended at 8:42 pm.
  7. Date of Next Board Meeting: Monday, March 19, 2018 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:43 p.m.

MARCH 19, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present:  Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent: Ray Duran

  1. The meeting was called to order at 7:47 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the February 27, 2018 meeting were approved as amended upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 702 & No.21- Capital Acct: Warrant No. 702 dated March 19, 2018 in the amount of $1,179,895.12 was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No.21- Capital Acct dated March 19, 2018 in the amount of $1,838.06 was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  6. Director’s Report: STEM recently had a meeting and we were given an update that the equipment should be delivered in Oct/Nov and the program should start approximately Jan. 19, 2019. In regards to the lighting project- we are still waiting for the invertor boxes to be delivered and installed. Palace Electric is working on having a painter come and paint the locations that once held the high sconces.
  7. Schedule of Personnel Actions: The schedule of personnel actions was approved upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  8. Correspondence: The correspondence that was received was reviewed.
  9. Unfinished Business:
    a.  Community Room 1 & 2 floor replacement: Tabled for the April board meeting.
    b.  Approval of the 2018/2019 budget: Approval of the 2018/19 budget was made upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  10. New Business:
    a.  Board letter to Nassau County executive Laura Curran: The director will put together a letter for the next board meeting.
    b.  Board letter to Nassau County Civil Service Commission: The director will put together a letter for the next board meeting.
  11. Executive session: Executive session began at 8:35 pm and ended at 8:40 pm.
  12. Date of Next Board Meeting: Tuesday, April 24, 2018 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 8:42 p.m.

APRIL 24, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:01 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the March 19, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 703 & No.22- Capital Acct: Warrant No. 703 dated April 24, 2018 in the amount of $248,338.08 was approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No.22- Capital Acct dated April 24, 2018 in the amount of $8.06 was approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report: The director reported that the contractor finished painting the area in the main library where the upper sconces were located. Josephine Moore has returned to her circulation clerk position after being out on sick leave.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: The board received a letter of engagement from Al Coster of Baldessari & Coster for the 2017/18 annual audit. The audit and related services will not exceed $10,700. A motion to retain Baldessari & Coster, LLP was made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  9. Unfinished Business:
    A.  Community Room 1 & 2 floor replacement: Tabled for the May board meeting.
    B.  Board letter to Nassau County Executive Laura Curran. Board President Kathy Dunne signed letter to Nassau County Laura Curran in regards to Nassau County Civil Service Commission working more cooperatively with the Nassau County libraries.
  10. New Business:
    A.  ILS & Associated Services Agreement
    B.  Proposal to repair lobby: A motion to approve retaining Krilll Construction at no more than $35,000 to provide necessary work to repair lobby and basement subject to clarifying of the work to be provided and approval of contract by library counsel was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    C.  Children’s room issue: Due to safety issues, strollers will no longer be permitted inside the library. Strollers may be parked outside near the bicycle rack area or behind the book drop box. This policy will go in effect beginning July 1, 2018.
    D.  Budget presentation at WHHS: The library director, Regina Mascia, will represent the library and the library board at the budget presentation taking place at the West Hempstead High School on Tuesday, May 8th.
    E.  Meeting with Laura Curran at NLS: No board members are available to attend the meeting with Laura Curran.
  11. Executive session: Executive session began at 7:42 pm and ended at 7:47 pm.
  12. Date of Next Board Meeting: Tuesday, May 22, 2018 at 7:30 p.m.Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 7:48 p.m.

MAY 22, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
No PERSONNEL ACTIONS
Link to Director’s Report

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:36 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the April 24, 2018 meeting were approved as amended upon a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 704 & No. 23- Capital Acct: Warrant No. 704 dated May 22, 2018 in the amount of $332,445.31 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 23- Capital Acct dated May 22, 2018 in the amount of $3,400.00 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: The schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth.
  8. Correspondence: None received.
  9. Unfinished Business:
    a.  Community Room 1 & 2 floor replacement: Replacing of flooring in Community Rooms 1& 2 was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The board choose the color of Gunsmoke Oak for the flooring. The motion was unanimously approved by the Board.
  10. New Business:
    a.  Purchase of new chairs for main floor:
    b.  Lobby repair for week of June 4th: During the week of the lobby repair, the main lobby will be closed off and entry/exit of the library will be from the door in the rear of the building. The library’s hours will be 11am-8pm during Monday through Thursday and 11am-6pm on Friday. The Children’s room will be closed on Monday and Tuesday for carpet cleaning.  During the lobby repair there will not be any programs or elevator access and strollers are prohibited from entering the building.
    c.  Meeting day for July 2018: The July board meeting date will be July 17, 2018.
    d.  Transferring funds into the Sterling National Bank Capital Account: A motion to transfer $200,000 into the Sterling National Bank Capital Account from the Capital One Bank Tax Account was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  11. Executive session: Executive session began at 8:26 pm and ended at 8:53 pm. Librarian Shireen Abed, who is due to retire July 31, 2018, requested that she be allowed to carry over an extra week of vacation into the new fiscal year. The UPSEU Collective Bargaining Agreement states that an employee may only carry over 1 week of vacation time. A motion to follow the UPSEU Collective Bargaining Agreement was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  12. Date of Next Board Meeting: Tuesday, June 26, 2018 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 9:04 p.m.

JUNE 26, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent: Ray Duran & Lenny Zehnwirth (with prior notice)

1. The meeting was called to order at 7:41 p.m. The Pledge of Allegiance was recited.
2. Public Comment: No public in attendance.
3. Minutes of Prior Meeting: Minutes of the May 22, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 705 & No. 24 & 24B- Capital Acct: Warrant No. 705 dated June 26, 2018 in the amount of $266,977.83 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 24- Capital Acct dated June 26, 2018 in the amount of $2,276.70 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 24B- Capital Acct dated June 26, 2018 in the amount of $9,725.77 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
6. Director’s Report: See attached.
7. Schedule of Personnel Actions: None.
8. Correspondence: None received.
9. Unfinished Business: None.
10. New Business:
a. DVD fines: The board had a discussion on DVD fines.
b. NLS/ALIS Agreement: Kathy Dunne signed the NLS/ALIS Associated Service Agreement.
c. Vacation Loan Policy: The vacation loan policy was removed upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 8:06 pm and ended at 8:10 pm.
12. Date of Next Board Meeting: Tuesday, July 17, 2018 at 7:30 p.m.
Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:13 p.m.

JULY 17, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

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AGENDA