JANUARY 23, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download Director’s Report

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Ray Duran, Lenny Zehnwirth, Regina Mascia, & Dorothy Mascia.

Absent with prior notice: Owen M. Rumelt

  1. The meeting was called to order at 7:53 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the December 18, 2017 meeting were approved upon motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion by Lenny Zehnwirth and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 700 & No.19- Capital Acct: Warrant No. 700 dated January 23, 2018 in the amount of $227,513.66 was approved on motion by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board. Approval of Warrant No.19-Capital Acct dated January 23, 2018 in the amount of $4,990.20 was approved on motion by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: None.
  9. Unfinished Business:
  10. Community Room 1 & 2 floor replacement: The director stated that the architect is still working on getting pricing for the library.
  11. Sterling National Bank: The board members present signed the signature cards needed to open the new accounts at Sterling National Bank.
  12. New Business:
  13. Maintenance Issues: The director presented the board with two estimates for repairs for the damage caused by the broken pipe. The director forwarded the estimates to the library’s attorney for review.
  14. Change order- #1 lighting project: The director notified the board of a change order for the lighting project. An inverter was purchased to convert AC electricity to DC electricity for battery backup. The cost of the inverter was $2700.00
  15. Date for budget meeting: The date for the budget meeting will be February 13, 2018 at 7pm.
  16. Executive session: Executive session began at 8:46 pm and ended at 8:49 pm.
  17. Date of Next Board Meeting: Tuesday, February 27, 2018 at 7:00 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:51 p.m.

FEBRUARY 27, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Ray Duran, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent with prior notice: Lenny Zehnwirth

Guest: Michael Tomicich, Library Treasurer. Mr. Tomicich was present to discuss the proposed budget

  1. The meeting was called to order at 7:12 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the January 23, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Ray Duran and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 701 & No.20- Capital Acct: Warrant No. 701 dated February 27, 2018 in the amount of $109,333.68 was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No.20-Capital Acct dated February 27, 2018 in the amount of $264,430.24 was approved on a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.

5a. Expenditure of funds for Rotary dinner: A motion to purchase tickets for the Rotary dinner was made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.

  1. Director’s Report: STEM recently had a meeting and we were given an update that the equipment should be delivered in Oct/Nov and the program should start approximately Jan. 19, 2019. In regards to the lighting project- we are still waiting for the invertor boxes to be delivered and installed. Palace Electric is working on having a painter come and paint the locations that once held the high sconces.
  2. Schedule of Personnel Actions: None.
  3. Correspondence: The board received the library’s approved 2016/17 payroll certification from the Nassau County Civil Service Commission. The board received a thank you from the library for their contribution towards the library’s 50th Anniversary celebration.
  4. Unfinished Business:
    A. Community Room 1 & 2 floor replacement: The director stated that the architect is still working on getting pricing for the library on state contract.
  5. New Business:
    A. March board meeting date change: The March board meeting will be on Monday, March 19th at 7:45 pm.
    B.Transfer of funds from YA books to YA programs: The transferring of $2,000 from YA books to YA programs was approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
    C. Transfer of funds from Outreach programs to Museum passes: The transferring of $500 from Outreach programs to Museum passes was approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
    D. Attendance at Rotary dinner-Thursday, May 3, 2018: Kathy Dunne will check her availability to see if she can attend the Rotary dinner on May 3, 2018.
  6. Executive session: Executive session began at 8:31 pm and ended at 8:42 pm.
  7. Date of Next Board Meeting: Monday, March 19, 2018 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:43 p.m.

MARCH 19, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download PERSONNEL ACTIONS

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent: Ray Duran

  1. The meeting was called to order at 7:47 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the February 27, 2018 meeting were approved as amended upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 702 & No.21- Capital Acct: Warrant No. 702 dated March 19, 2018 in the amount of $1,179,895.12 was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No.21- Capital Acct dated March 19, 2018 in the amount of $1,838.06 was approved on a motion made by Lenny Zehnwirth and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  6. Director’s Report: STEM recently had a meeting and we were given an update that the equipment should be delivered in Oct/Nov and the program should start approximately Jan. 19, 2019. In regards to the lighting project- we are still waiting for the invertor boxes to be delivered and installed. Palace Electric is working on having a painter come and paint the locations that once held the high sconces.
  7. Schedule of Personnel Actions: The schedule of personnel actions was approved upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  8. Correspondence: The correspondence that was received was reviewed.
  9. Unfinished Business:
    a.  Community Room 1 & 2 floor replacement: Tabled for the April board meeting.
    b.  Approval of the 2018/2019 budget: Approval of the 2018/19 budget was made upon a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  10. New Business:
    a.  Board letter to Nassau County executive Laura Curran: The director will put together a letter for the next board meeting.
    b.  Board letter to Nassau County Civil Service Commission: The director will put together a letter for the next board meeting.
  11. Executive session: Executive session began at 8:35 pm and ended at 8:40 pm.
  12. Date of Next Board Meeting: Tuesday, April 24, 2018 at 7:45 p.m.

Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 8:42 p.m.

APRIL 24, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:01 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the March 19, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 703 & No.22- Capital Acct: Warrant No. 703 dated April 24, 2018 in the amount of $248,338.08 was approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board. Approval of Warrant No.22- Capital Acct dated April 24, 2018 in the amount of $8.06 was approved on a motion made by Ralph Reissman and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report: The director reported that the contractor finished painting the area in the main library where the upper sconces were located. Josephine Moore has returned to her circulation clerk position after being out on sick leave.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: The board received a letter of engagement from Al Coster of Baldessari & Coster for the 2017/18 annual audit. The audit and related services will not exceed $10,700. A motion to retain Baldessari & Coster, LLP was made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board.
  9. Unfinished Business:
    A.  Community Room 1 & 2 floor replacement: Tabled for the May board meeting.
    B.  Board letter to Nassau County Executive Laura Curran. Board President Kathy Dunne signed letter to Nassau County Laura Curran in regards to Nassau County Civil Service Commission working more cooperatively with the Nassau County libraries.
  10. New Business:
    A.  ILS & Associated Services Agreement
    B.  Proposal to repair lobby: A motion to approve retaining Krilll Construction at no more than $35,000 to provide necessary work to repair lobby and basement subject to clarifying of the work to be provided and approval of contract by library counsel was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
    C.  Children’s room issue: Due to safety issues, strollers will no longer be permitted inside the library. Strollers may be parked outside near the bicycle rack area or behind the book drop box. This policy will go in effect beginning July 1, 2018.
    D.  Budget presentation at WHHS: The library director, Regina Mascia, will represent the library and the library board at the budget presentation taking place at the West Hempstead High School on Tuesday, May 8th.
    E.  Meeting with Laura Curran at NLS: No board members are available to attend the meeting with Laura Curran.
  11. Executive session: Executive session began at 7:42 pm and ended at 7:47 pm.
  12. Date of Next Board Meeting: Tuesday, May 22, 2018 at 7:30 p.m.Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 7:48 p.m.

MAY 22, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
No PERSONNEL ACTIONS
Link to Director’s Report

AGENDA

Present:  Kathy Dunne, Ralph Reissman, Lenny Zehnwirth, Owen M. Rumelt, Ray Duran, Regina Mascia & Dorothy Mascia.

  1. The meeting was called to order at 7:36 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the April 24, 2018 meeting were approved as amended upon a motion made by Ralph Reissman and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 704 & No. 23- Capital Acct: Warrant No. 704 dated May 22, 2018 in the amount of $332,445.31 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 23- Capital Acct dated May 22, 2018 in the amount of $3,400.00 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: The schedule of Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Lenny Zehnwirth.
  8. Correspondence: None received.
  9. Unfinished Business:
    a.  Community Room 1 & 2 floor replacement: Replacing of flooring in Community Rooms 1& 2 was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The board choose the color of Gunsmoke Oak for the flooring. The motion was unanimously approved by the Board.
  10. New Business:
    a.  Purchase of new chairs for main floor:
    b.  Lobby repair for week of June 4th: During the week of the lobby repair, the main lobby will be closed off and entry/exit of the library will be from the door in the rear of the building. The library’s hours will be 11am-8pm during Monday through Thursday and 11am-6pm on Friday. The Children’s room will be closed on Monday and Tuesday for carpet cleaning.  During the lobby repair there will not be any programs or elevator access and strollers are prohibited from entering the building.
    c.  Meeting day for July 2018: The July board meeting date will be July 17, 2018.
    d.  Transferring funds into the Sterling National Bank Capital Account: A motion to transfer $200,000 into the Sterling National Bank Capital Account from the Capital One Bank Tax Account was made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  11. Executive session: Executive session began at 8:26 pm and ended at 8:53 pm. Librarian Shireen Abed, who is due to retire July 31, 2018, requested that she be allowed to carry over an extra week of vacation into the new fiscal year. The UPSEU Collective Bargaining Agreement states that an employee may only carry over 1 week of vacation time. A motion to follow the UPSEU Collective Bargaining Agreement was made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  12. Date of Next Board Meeting: Tuesday, June 26, 2018 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Lenny Zehnwirth, the Board voted unanimously to adjourn at 9:04 p.m.

JUNE 26, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Download Director’s Report

AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.

Absent: Ray Duran & Lenny Zehnwirth (with prior notice)

1. The meeting was called to order at 7:41 p.m. The Pledge of Allegiance was recited.
2. Public Comment: No public in attendance.
3. Minutes of Prior Meeting: Minutes of the May 22, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
5. Approval of Warrant No. 705 & No. 24 & 24B- Capital Acct: Warrant No. 705 dated June 26, 2018 in the amount of $266,977.83 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 24- Capital Acct dated June 26, 2018 in the amount of $2,276.70 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board. Approval of Warrant No. 24B- Capital Acct dated June 26, 2018 in the amount of $9,725.77 was approved on a motion made by Owen Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
6. Director’s Report: See attached.
7. Schedule of Personnel Actions: None.
8. Correspondence: None received.
9. Unfinished Business: None.
10. New Business:
a. DVD fines: The board had a discussion on DVD fines.
b. NLS/ALIS Agreement: Kathy Dunne signed the NLS/ALIS Associated Service Agreement.
c. Vacation Loan Policy: The vacation loan policy was removed upon a motion made by Owen M. Rumelt and seconded by Ralph Reissman. The motion was unanimously approved by the Board.
11. Executive session: Executive session began at 8:06 pm and ended at 8:10 pm.
12. Date of Next Board Meeting: Tuesday, July 17, 2018 at 7:30 p.m.
Upon motion of Owen M. Rumelt and seconded by Ralph Reissman, the Board voted unanimously to adjourn at 8:13 p.m.

JULY 17, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES and PERSONNEL ACTIONS

AGENDA

Present: Kathy Dunne, Ralph Reissman, Owen M. Rumelt, Ray Duran, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia

  1.  The meeting was called to order at 7:32 p.m. The Pledge of Allegiance was recited.
  2.  Public Comment: Gerald Powell came to the meeting to observe.
  3.  Ray E. Duran reaffirmed his oath as library trustee until June 30, 2023
  4.  Reorganizational meeting:
    a. Re-election of Officers: A motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth to nominate the following members for the position of Present, Vice-President and Secretary: President:  Kathleen Dunne; Vice President: Ray E. Duran; Secretary: Ralph Reissman.  The motion was unanimously approved by the Board.
    b. Selection of bank, attorney, labor consultant, auditor, treasurer and newspapers, the following entities and/or individuals were nominated:
    Bank: Sterling National Bank
    Attorney: Peter Fishbein; Bee, Ready, Fishbein, Hatter and Donovan, LLP
    Labor Consultant: John Regan
    Auditor: Baldessari and Coster, LLP
    Treasurer: Michael Tomicich
    Newspaper: Newsday, Daily News, Herald, Beacon, NY Times, Post, the Chief and Wall ST. Journal.
    The selection was made on a motion by Owen M. Rumelt and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.
    c. Board meeting dates: Board meeting dates for 2018-2019 were approved as amended upon a motion made by Ralph Reissman and seconded by Owen M. Rumelt.  The motion was unanimously approved by the Board.
  5. Minutes of Prior Meeting: Minutes of the June 26, 2018 meeting were approved upon a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  6. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.
  7. Approval of Warrant No. 706 and No.25 Capital Acct:  Warrant No. 706 dated July 17, 2018 in the amount of $208,941.93 was approved on a motion made by Lenny Zehnwirth and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.  Approval of Warrant No. 14 Capital Acct dated July 17, 2018 in the amount of $1,700.00 was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
  8. Director’s Report:  The library received the SEC approval for the lighting project.
  9. Schedule of Personnel Actions: Personnel Actions were approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was  unanimously approved by the Board.
  10. Correspondence: The board received a letter of resignation from librarian, Shireen Abed, thanking them for the opportunity that they have given to her as an employee.
  11. Unfinished Business: None.
  12. New Buisness:
    a. 2019 library closing dates: The 2019 library closing dates were approved on a motion made by Ralph Reissman and seconded by Ray Duran.  The motion was unanimously approved by the Board.
    b. 7/18-6/21 UPSEU contract: The UPSEU contract was approved on a motion made by Owen M. Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
  13. Executive session: Executive session began at 8:08 pm and ended at 8:18 pm.  After the session, it was stated that a motion made by Owen M. Rumelt and seconded by Ralph Reissman, to approved salary increases for the administrative staff and employees not covered by the UPSEU contract to receive the same increases as employees covered by the UPSEU contract for the tern of the contract effective 7/1/18-06/30/21 and to receive retroactive pay from 7/1/18.  The motion was unanimously approved by the Board.
  14. Date of Next Board Meeting:  Tuesday, August 21, 2018 at 7:30 p.m.

Upon motion of Lenny Zehnwirth and seconded by Ralph Reissman, the board voted unanimously to adjourn at 8:13 pm.

August 21, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES and DIRECTOR’s REPORT

AGENDA

Present: Kathy Dunne, Ray Duran, Ralph Reissman Owen Rumelt, Regina Mascia.
Absent with notice: Lenny Zehnwirth, Dorothy Macia.

  1.  The meeting was called to order at 7:35 p.m. The Pledge of Allegiance was recited.
  2.  Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3.  Minutes of Prior Meeting: Minutes of the July 17, 2018 meeting were approved upon a motion made by Owen Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen Rumelt and seconded by Ray Duran.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 707 and 707A:  Warrant No. 707 dated August 21, 2018 in the amount of $247,855.39 was approved on a motion made of Owen Rumelt and seconded by Ralph Reissman.  The motion was unanimously approved by the Board.  Warrant No. 707A August 21, 2018 in the amount of $490,762.57 was approved on a motion made by Owen Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.  Approval of Warrant Nos. 26 and 26A. Warrant No. 26 in the amount of $3,807.90 was approved on a motion made by Owen Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board. Warrant No. 26A in the amount of $68,048.88 was approved on a motion made by Owen Rumelt and seconded by Ray Duran. The motion was unanimously approved by the Board.
  6. Director’s Report:
    (a)The Director reported that all of the summer reading clubs were successful, although the number of those completing the clubs seemed to be slightly down.
    (b)The NYS State Education Department announced last year’s Construction Grant Awards on August 3, 2018. The Director was notified that the library will be receiving 90% of the awarded grant money in the next few weeks.
    (c)The NYS Construction Aid Grant application was submitted to NLS on August 15, 2018, for Phase 2 of the lighting project, which included retrofitting the exterior pole lamps to become LED’s. The bid opening was held August 6, 2018 and the project was awarded to Geminia Electric for a cost of $78,500. However Geminia subcontracted out the materials component to a supplier who did not comply withcontract specifications, and so the Geminia contract was canceled. Upon direction of the Board counsel Peter Fishbein, a new request for proposals will be issued.
    (d)The lead time to order the interior fixtures is eight (8) weeks, and so work is estimated to being in early to mid-October.
    (e)The Director is seeking estimates to paint the main library.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: The board received a letter from Shireen Abed thanking the Board for its gift upon her retirement.
  9. Unfinished Business: There was no unfinished business
  10. New Business:
    a. Area 5 Trustee Vacancy. There is an opening for an Area 5 Trustee. CAndidates were encouraged to apply.
    b. Policy on 3D printer Use.  The Board is currently reviewing several policies from other libraries
    c. Five Year Plan: The Board will be reviewing progress at the next meeting, and will update the Five Year Plan.
    d. Awarding for lighting Phase 2 contract to Geminia Electric, Inc. See section 6(c) above.
    e. Fountain repair contract. The Director sent the contract to All Island Group. Upon motion by Owen Rumelt and seconded by Falph REissman, the Board approved the fountain repair for $1,194.88 subject to acceptance by All Island Group. The motion was unanimously approved by the Board.
  11. Executive session: The Board went into Executive session at 8:13 pm. The Board came out of Executive Session at at 8:19 pm.
  12. Date of Next Board Meeting:  Wednesday, September 26, 2018 at 7:30 p.m.

Upon motion of Ralph Reissman and seconded by Owen Rumelt, the board voted unanimously to adjourn at 8:19 pm.

September 26, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES
Link to Personnel Actions

AGENDA

Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Owen Rumelt, Lenny Zehnwirth, Regina Mascia.

Absent with notice: Dorothy Mascia.

  1. The meeting was called to order at 7:32 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No members of the public attended the meeting, nor were there any written comments to discuss.
  3. Minutes of Prior Meeting: Minutes of the August 21, 2018 meeting were approved upon motion made by Ralph Reissman and seconded by Owen Rumelt. The motion was unanimously approved by the Board.
  4. Treasurer’s Report: The treasurer’s report was approved upon motion of Lenny Zehnwirth and seconded by Owen Rumelt.  The motion was unanimously approved by the Board.
  5. Approval of Warrants. Approval of Warrant No. 708 dated September 26, 2018 in the amount of $242,420.16 was approved on motion of Ralph Reissman and seconded by Owen Rumelt.  The motion was unanimously approved by the Board.
    Warrant No. 27 dated September 26, 2018 in the amount of $9,654.37 was approved on motion of Ralph Reissman and seconded by Owen Rumelt.  The motion was unanimously approved by the Board.
  6. Director’s Report:  There was no Director’s Report this month.
  7. Schedule of Personnel Actions: Ally Miller resigned as part-time page because she will be attending college.  A motion to approve the appointment of Jaclyn Colello as Part-Time Librarian 1, for extra help at the reference desk, was made by Owen Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.  A motion to approve the appointment of Toni Ann Kaminski as Part-Time Substitute Librarian 1, in order to replace M. Manz, was made by Owen Rumelt and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
  8. Correspondence: There was no correspondence this month.
  9. Unfinished Business:
    a. Policy on 3D printer use. This item was tabled for the next meeting.
    b. Five Year Plan. This item was tabled for the next meeting.
    c. Awarding for lighting Phase 2 Contract. The contract was awarded to Polaris Electrical Construction Inc. The NLS Director’s Committee approved funding for the project in the amount of $65,748, representing approximately 47% of the project cost.
  10. New Business:
    a. Jackie Thresher Retirement. Director Regina Mascia will attend the retirement event for Jackie Thresher.
    b. Library card for kindergarten children. Based on recommendations from the West Hempstead School Superintendent and school teachers, the Library will give applications for library cards for kindergarten children so that when the children make their first class trip to the library, they will be able to check out one book.  The motion was made by Owen Rumelt and seconded by Lenny Zehnwirth.  The motion was carried by the Board unanimously.
    c. Government mandated sexual harassment training. Attorney Peter Fishbein will conduct workshops for the staff on preventing workplace violence, and also on sexual harassment, as mandated by New York State, on November 1, 2018 at 11:00 a.m. and 6:00 p.m., and again on November 5, 2018 at 6:00 p.m.
    d. RAVE panic app. The Director and Board members are keeping up to date with the newest safety procedures with the assistance of the Nassau County Police Department.
    e. Lighting Grant Phase 2 Funding. The NLS Director’s Committee approved funding for the project in the amount of $65,748, representing approximately 47% of the project cost.
    f. Book drop issues. Commencing October 1, 2018, the Book Drop Box will be closed during operating hours.
  11. Executive Session:  The Board went into Executive Session at 8:13 p.m.  The Board came out of Executive Session at 8:22 p.m.
  12. Date of Next Board Meeting:  Wednesday, October 24, 2018 at 7:30 p.m.

Upon motion of Ralph Reissman and seconded by Ray Duran the Board voted unanimously to adjourn at 8:23 p.m.

October 22, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES

AGENDA
Present:  Kathy Dunne, Ray Duran, Lenny Zehnwirth, Regina Mascia & Dorothy Mascia.Absent with prior notice: Ralph Reissman and Owen M. RumeltGuest: Ted Schlomann of Baldessari & Coster, LLPThe meeting was called to order at 7:39 p.m. The Pledge of Allegiance was recited.
Public Comment: No public in attendance.
Minutes of Prior Meeting: Minutes of the September 26, 2018 meeting were approved upon a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
Treasurer’s Report: The treasurer’s report was approved upon a motion made by Lenny Zehnwirth and seconded by Ray Duran.  The motion was unanimously approved by the Board.
Approval of Warrant No. 709 & No. 28- Capital Acct: Warrant No. 709 dated October 22, 2018 in the amount of $205,569.39 was approved on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board. Approval of Warrant No. 28- Capital Acct dated October 22, 2018 in the amount of $2,733.14 was approved on a motion made by Ray Duran and seconded by Lenny Zehnwirth. The motion was unanimously approved by the Board.
Director’s Report: The director spoke about the new STEM center, flooring completion and invertor box. See below for details.
Schedule of Personnel Actions: None.
Correspondence: None received.
Unfinished Business:
a. Policy on 3D printer use: This item was tabled for the next meeting.
b. Five year plan: Staff has been invited to get together for their opinions and we will also reach out to the public for their opinions as well, possibly through Survey monkey.
New Business:
a. Review of 2017/2018 audit: Ted Schlomann from Baldessari & Coster was present to review the 2017/18 audit with the board and explain any findings. Mr. Schlomann stated that the accounting policies of West Hempstead Public Library conform to accounting principles generally accepted in the United States of America as applicable to governmental units. Mr. Schlomann did mention that it appeared that the library had some uncollateralized funds since switching to Sterling National Bank. The account clerk will follow up with the bank in regards to this tomorrow. The 2017/2018 audit was approved on a motion made by Lenny Zehnwirth and seconded by Ray Duran. The motion was unanimously approved by the Board. Mr. Zehnwirth also noted that the auditor did a wonderful job.
b. Gift from CNC Rotary club: The CNC Rotary club increased their annual donation for books.
c.  New STEM center: STEM center programs will be beginning in November.
d. Completion of new flooring in community room 1& 2: The new flooring in community room 1 & 2 has been completed. Due to the ongoing moisture problem, a change order was issued to install a barrier underneath the new flooring.
e. Invertor box issues: We had the contractor come onsite to contact the manufacturer to resolve our invertor box issue. They tested the batteries and it was determined that two batteries are failing under load. New batteries have been ordered.
f. 2019/2020 Support of NLS: A motion to support NLS in 2019/2020 in the amount of $19,318 was made by Ray Duran and seconded by Lenny Zehnwirth.  The motion was unanimously approved by the Board.
Executive session: Executive session began at 8:34 pm and ended at 8:40 pm.
Date of Next Board Meeting: Tuesday, November 27, 2018 at 7:30 p.m.
Upon motion of Lenny Zehnwirth and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:42 p.m.

November 27, 2018
APPROVED MINUTES
OF
BOARD OF TRUSTEES MEETING

Link to PDF copy of MINUTES

AGENDA
Present:  Kathy Dunne, Ray Duran, Ralph Reissman, Owen M. Rumelt, Regina Mascia & Dorothy Mascia.Absent with prior notice: Lenny Zehnwirth

  1. The meeting was called to order at 7:37 p.m. The Pledge of Allegiance was recited.
  2. Public Comment: No public in attendance.
  3. Minutes of Prior Meeting: Minutes of the October 22, 2018 meeting were tabled for the November board meeting.
  4. Treasurer’s Report: The treasurer’s report was approved upon a motion made by Owen M. Rumelt and seconded by Ray Duran.  The motion was unanimously approved by the Board.
  5. Approval of Warrant No. 710 & No. 29- Capital Acct: Warrant No. 710 dated November 27, 2018 in the amount of $572,453.38 was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board. Approval of Warrant No. 29- Capital Acct dated November 27, 2018 in the amount of $33,682.16 was approved on a motion made by Ralph Reissman and seconded by Owen M. Rumelt. The motion was unanimously approved by the Board.
  6. Director’s Report: See attached.
  7. Schedule of Personnel Actions: None.
  8. Correspondence: None received.
  9. Unfinished Business:
    a. Policy on 3D printer use: This item was tabled for the next meeting.
    b. Five year plan: The board reviewed reports from the staff on library updates from the beginning of the five year plan until present.
    c. New STEM center: The board reviewed the calendar of events.
    d. Invertor box issues: Awaiting new batteries to be received and installed by contractor.
    e. 2017/2018 audit: Upon further investigation, after contacting Sterling National Bank, it was determined that all library funds are insured.
  10. New Business:
    a. 2018 Annual NLS Trustee meeting: No board members are available to attend the 2018 Annual NLS Trustee meeting.
  11. Executive session: Executive session began at 8:23 pm and ended at 8:34 pm.
  12. Date of Next Board Meeting: Tuesday, December 18, 2018 at 7:30 p.m.

Upon motion of Owen M. Rumelt and seconded by Ray Duran, the Board voted unanimously to adjourn at 8:40 p.m.